Laserfiche WebLink
June 24, 2004 Page 527 <br /> <br /> The Board of Commissioners for the County of Cabarrus met in recessed <br />session in the Multipurpose Room at the Cabarrus County Governmental Center <br />in Concord, North Carolina on Thursday, June 24, 2004, at 7:00 a.m. <br /> <br />Present - Chairman: Robert M. Freeman <br /> Vice Chairman: Richard D. Suggs <br /> Commissioners: Carolyn B. Carpenter <br /> Robert W, Carruth <br /> Coy C. Privette <br /> <br /> Also present were John D. Day, County Manager; Marilyn D. Porter, <br />County Attorney; Mike Downs, Deputy County Manager; Pam Dubois, Deputy County <br />Manager; Jonathan Marshall, Commerce Director; Rodger Lentz, Planning and <br />Zoning Manager; and Frankie F. Bonds, Clerk to the Board. <br /> <br /> Chairman Freeman called the meeting to order at 7:09 a.m. <br />Chairman Suggs was absent for the beginning of the meeting. <br /> <br />Vice <br /> <br />Commissioner Privette gave the invocation. <br /> <br />Approval of the Agenda <br /> <br /> UPON MOTION of Commissioner Privette, seconded by Commissioner <br />Carpenter with Commissioners Privette, Carpenter and Carruth and Chairman <br />Freeman voting for, the Board approved the Agenda with the addition of items <br />relating to the sale of County-owned property. <br /> <br /> Vice Chairman Suggs arrived at 7:13 a.m. and was present for the <br />remainder of the meeting. <br /> <br />Purchase Order Limit Increase (removed from the June 15th Consent Agenda) <br /> <br /> Pam Dubois, Deputy County Manager, reviewed the request to increase the <br />purchase order limit from $500.00 to $1,000.00 in conjunction with a ~pilot" <br />Procurement Card Program that will be effective July 1, 2004. She explained <br />the "pilot" program, including who would be authorized to make purchases, <br />monitoring and safety controls on the system, advantages of using the system <br />and the limitations that can be set on the use of each card. <br /> <br /> UPON MOTION of Commissioner Carpenter, seconded by Commissioner <br />Privette and unanimously carried, the Board increased the purchase order <br />limit to $1,000.00 with a performance report on the Procurement Card Program <br />to be included on the agenda for the Board meeting in October. <br /> <br />Board of Commissioners - Budget Amendment (Legal Expenses) (removed from the <br />June 15th Consent Agenda) <br /> <br /> Marilyn Porter reported there would be a shortfall of approximately <br />$58,000.00 in the FY 2004 Commissioners' budget for outside legal fees. This <br />includes the current shortfall of $24,426.00, the additional estimate of <br />$21,000.00 for Hartsell & Williams litigation expenses and $12,500.00 for <br />services not yet invoiced and billed by Ms. Porter for the period November <br />2003 through the first two weeks of February 2004 while at Hartsell & <br />Williams. In addition, Ms. Porter reported a new review and approval policy <br />is being implemented for all County legal bills. <br /> <br /> There was brief discussion regarding the fees that had been paid to <br />Hartsell and Williams and other law firms during the fiscal year. <br /> <br /> UPON MOTION of vice Chairman Suggs, seconded by Commissioner Privette, <br />with Vice Chairman Suggs, Commissioners Privette and Carruth and Chairman <br />Freeman voting for and Commissioner Carpenter voting against, the Board <br />approved the following budget amendment. <br /> <br />BUDGET REVISION/AMENDMENT REQUEST <br /> <br />DEPARTMENT OF BOARD OF COMMISSIONERS <br />AMOUNT: $58,500.00 <br />TYPE OF ADJUSTMENT: Supplemental Request <br />PURPOSE OF REQUEST: To increase the Board of Commissioners Legal Expense. <br />Due to increased litigation expenses ~ncurred during the fiscal year, it is <br />necessary to increase this expense line item. <br /> <br /> Present <br />Account No. Approved Budget Increase Decrease <br /> <br />Revised Budget <br /> <br /> <br />