BC 2018 11 05 Work Session - Laserfiche WebLink

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November 5, 2018 (Work Session) Page 3735 He stated gap billing will remedy unpaid taxes for the portion of the year between the time when registration expires until the time when the registrations are renewed. He advised gap billing is scheduled to begin in November 2018. He also responded to questions from the Board. County Manager - Cabarrus County Strategic Plan Mike Downs, County Manager, presented a request for the Board and staff to begin work on the process of creating a strategic plan. He advised the process is for the Board and staff to establish new goals and objectives over the next several months. He stated the Boards' input and direction would assist staff plan for budgeting and future growth. Lauren Tayara, Budget Analyst, described the definition and processes of creating a strategic plan. She stated it is an ongoing process and will need to be reviewed and changed to reflect growing population and changing demographics in the community. A discussion ensued. During discussion, Mr. Downs and Ms. Tayara responded to questions from the Board. Kristin Jones, Budget and Performance Manager, was also in attendance. Discussion Items for Action at November 19. 2018 Meetino Active Living and Parks - 2019 Fees and Charges Policy Londa Strong, Active Living and Parks Director,, presented the updated Fees and Charges Policy for the Board's review and approval. Ms. Strong advised the Active Living and Parks Commission and Cabarrus County Senior Centers Advisory Council has reviewed, approved and recommended to forward the updated policy to the Board of Commissioners for their approval. She also responded to questions from the Board. Finance - Contractual Incentive Payment for SMG (Cabarrus Arena) Susan Fearrington, Finance Director, reported each year the contract between Cabarrus County and SMG, the operator of the Cabarrus Arena and Events Center, is reviewed to insure goals were met. She stated, per the contract, the annual incentive payments have been calculated using quantitative and qualitative measurements. She further stated this year the annual incentive payments total $73,493 and the calculations have been reviewed and are in line with the contract. She also responded to questions from the Board. Finance - Sheriff'a Administration Building Roof and Interior Repairs - $150,000 Susan Fearrington, Finance Director, reported during recent storms, the roof and part of the interior of the Sheriff's Administration Building was damaged. She stated the estimated cost for repairs is $150,000; insurance funds in the amount of $88,000 has been received. Kyle Bilafer, Area Manager of Operations, provided information regarding the extent of the damage. He also provided information on the repair and time associated with the repair. A discussion ensued. During discussion, Mr. Bilafer responded to questions from the Board. Finance =Update of Capital Reserve Fund Project Ordinance and Budget Amendment Susan Fearrington, Finance Director, advised that as part of an inter- local agreement, the City of Concord has made a contribution of $3,000,000 toward construction of the downtown parking deck. Ms. Fearrington stated the funds will be recorded in the Capital Reserve Fund. Finance - Transfer Balance of RCCC Advanced Technology Building Capital Reserve Funding - $713,545 Susan Fearrington, Finance Director, reported remaining Capital Reserve funding is needed for the Rowan-Cabarrus Community College (RCCC) Advanced Technology Building. She advised to date, $2,010,939 in Capital Reserve funding of the total $2,724,484 allocation has been provided for this project. Due to timing of this project, we are now transferring the remaining $713,545 allocation. This amount represents $130,604 for engineering and $582,941 for furniture and equipment. Human Services - CCTS Passencer Policv