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February 18, 2013 (Regular Meeting) Page 1419 Section 6. Funds may be advanced from the General Fund for the purpose of making payments as due. Reimbursement to the General Fund should be made in an orderly and timely manner. Section 7. The Finance Officer is directed to report, at the request of the Board, on the financial status of each project element in Section 4 and on the total revenues received or claimed. Section 8. Copies of this project ordinance shall be furnished to the Clerk to the Governing Board, and to the Budget Officer and the Finance Officer for direction in carrying out this project. Section 9. At the completion Of the project, all unrestricted excess funds are transferred to the General Fund and the Capital Project Ordinance is closed. Section 10. The County Manager is hereby authorized to transfer revenues and appropriation within an ordinance as contained herein under the following conditions: a. The Manager may transfer amounts between objects of expenditures and revenues within a function without limitation. b. The Manager may transfer amounts up to $100,000 between functions of the same ordinance. c. The Manager may transfer amounts between contingency funds which are set aside for a specific project for budgetary shortfalls or upon the appropriate approval of a change order. d. The Manager may enter into and execute change orders or amendments to County construction contracts in amounts up to $90,000 when the project ordinance contains sufficient appropriated but unencumbered funds. Adopted this 18th day of February, 2013. ATTEST: /s/ Megan I.E. Smit Clerk to the Board CABARRUS COUNTY BOARD OF COMMISSIONERS BY: /s/ Elizabeth F. Poole Elizabeth F. Poole, Chairman (F -4) Finance - Construction and Renovation_ Project Ordinance Update and Related Budget Amendment The Construction and Renovation Capital Projects Fund shifted expenditure funds between projects to compensate for cost overages in some projects and cost shortages in others. The expenditure budgets have been corrected and now with the approval of the enclosed budget amendment, the corresponding revenues related to the projects will equal the expenditure budgets. The Construction and Renovation Project Ordinance has also been updated and included to match the changes in the projects. The Project Ordinance has also been increased by $350,000.00 to reflect a budget amendment that was approved on the November 19, 2012 BOC agenda for the award of a PARTF Grant for the Rob Wallace Park. The Project Ordinance was not updated at that time. UPON MOTION of Vice Chairman White, seconded by Commissioner Measmer and unanimously carried, the Board approved the Construction and Renovation Project Ordinance and the related budget amendment. Date :1 /17/2013 Amount:$ 567, 032.81 Dept. Head: Susan Fearrington, Asst. Finance Director Dept.: Finance - Const & Reno Projects Q Internal Transfer Within Department El Transfer Between Departments /Funds ❑ Supplemental Request Purpose: Previous budget amendments have been approved to reallocate funds between several Construction and Renovation Project expenditure accounts. When budgets were moved between different projects within the fund, the revenue source allocation was not updated. This budget amendment reallocates the revenue budgets to match the exnenditure hudaets_ Account Number Account Name Approved Budget I Inc Amount Dec Amount Revised Budget 34361510- 6921 -DEM01 Ccnt from CRF -BOE Demo $650,000.00 $300,000.00 $350,000.00 34365610- 6921 -HVAC Cont from CRF -DSS HVAC $100,000.00 $80,000.00 $180,000.00 34365610 -6921 -RENO Cont from CRF -DSS RENO $1,000,000.00 $312,032.81 $1,312,032.81