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November 15, 2013 (Recessed Meeting) <br />Page 1814 <br />expenses and reporting requirements. The county will be responsible <br />for invoicing any sub - recipients for unexpended ROAP funds as needed. <br />© The county will monitor ROAP funded services routinely to verify that <br />ROAP funds are being spent on allowable activities and that the <br />eligibility of service recipients is being properly documented. The <br />county will maintain records of trips and services for five years that <br />prove that an eligible citizen was provided an eligible transportation <br />service on the billed date, by whatever conveyance at the specified <br />cost. <br />® The county will be responsible for monitoring the safety, quality and <br />cost of ROAP funded services and assures that any procurements by <br />subrecipients for contracted services will follow state guidelines. <br />© The county will conduct regular evaluations of ROAP funded passenger <br />trips provided throughout the period of performance. <br />® The county will only use the ROAP funds to provide trips when other <br />funding sources are not available for the same purpose or the other <br />funding sources for the same purpose have been completely exhausted. <br />o The county assures that the required matching funds for the FY2014 ROAP <br />can be generated from fares and /or provided from local funds. <br />o The county will notify the Mobility Development Specialist assigned to <br />the county if any ROAP funded services are discontinued before the end <br />of the period of performance due to the lack of funding. No additional <br />ROAP funds will be available. <br />o The county will provide an accounting of trips and expenditures in a <br />semi- annual report and a final year -end report to NCDOT - Public <br />Transportation Division or its designee. <br />o Any interest earned on the ROAP funds will be expended for eligible <br />program uses as specified in the ROAP application. The County will <br />include ROAP funds received and expended in its annual independent <br />audit on the schedule of federal and state financial assistance. Funds <br />passed through to other agencies will be identified as such. <br />o The county is applying for the following amounts of FY2014 Rural <br />Operating Assistance Program funds: <br />State- Funded Rural operating Assistance Program <br />Allocated <br />Requested <br />Elderly & Disabled Transportation Assistance Program (EDTAP) <br />$104,399 <br />$104,399 <br />Employment Transportation Assistance Program (EMPL) <br />$22,817 <br />$22,817 <br />Rural General Public Program (RGP) <br />$96,730 <br />$96,730 <br />TOTAL <br />$223,946 <br />$223,946 <br />WITNESS my hand and county seal, this 15th day of November, 2013. <br />/s/ Michael K. Downs <br />Signature of County Manager /Administrator <br />Michael K. Downs <br />Printed Name of County <br />Manager /Administrator <br />State of North Carolina County of Cabarrus <br />/s/ Elizabeth F. Poole <br />Signature of Board of County Commissioners <br />Chairperson <br />Elizabeth F. Poole <br />Printed Name of Chairperson <br />/s/ Ann M. Wilson <br />Signature of County Finance Officer <br />Ann M. Wilson <br />Printed Name of County Finance Officer <br />Note: It was later determined that the original motion for FY -2014 was <br />correct. <br />V41 %9 1 0 iZ� <br />UPON MOTION of Commissioner Burrage, seconded by Vice Chairman Measmer, <br />and unanimously carried, the meeting adjourned at 3:07 p.m. <br />Megan Smit, Jerk to the Board <br />