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m � i W t Cabarrus County Finance Department To: Susan B Fearrington, Finance Director Copy: Alan Thompson, EMS Director From: Douglas E Brewer, Finance, Senior Accountant Date: August 16, 2017 Subj: Write-off of Uncollectible Accounts Receivable -Ambulance Cabarrus County's year-end procedure includes adjusting the Accounts Receivable- Ambulance balance to include the outstanding balances for the closing year plus the three preceding fiscal years. Therefore, at June 30, 2017, the Accounts Receivable- Ambulance balance should include outstanding amounts owed for fiscal years 2014 through 2017, totaling $8,227,234. The current Accounts Receivable- Ambulance general ledger balance is $9,264,737 and needs to be adjusted by writing off a total of$1,037,503. The proposed write-off amount represents unpaid account balances for fiscal year 2013. Historical analyses indicate amounts are no longer collectible in the fourth year following billing. The County's third-party billing company, EMS Management & Consultants, is responsible for ensuring all claims are filed timely with insurance companies. In addition, the County's Emergency Medical Services staff are diligent in attempting to collect past- due balances through the use of a collection agency, garnishments and the State's Debt Setoff program. Please submit the write-off request to the Board of Commissioners for approval. Writing- off the fiscal year 2013 balance does not prevent the collection of these outstanding balances. It simply allows the Finance Department to adjust the Accounts Receivable- Ambulance balance to accurately reflect the balance which is considered collectible. 65 Church Street SE (28025) • P.O.Box 707 Concord, NC 28026-0707 Phone: 704.920.2104 • Fax: 494AWQr�Agi lber 1 \n Website: www.cabarruscounty.us F-6 Page 54