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DocuSign Envelope ID:25D7535C-94DF-4869-A143-SOA7DD1251F8 <br /> For Official Use Only <br /> O. Sub-Recipient shall have sole responsibility for the maintenance,insurance, upkeep, and replacement of any <br /> equipment procured pursuant to this Agreement unless hand receipted or transferred. <br /> P. Maintain an effective property management system that complies with the following requirements. <br /> Equipment is defined as tangible,non-expendable property having a useful life of more than one year and an <br /> acquisition cost of$5,000 or more per unit. Sub-Recipient may have property management guidelines that are <br /> more restrictive,requiring a unit of equipment with a value of less than$5,000 to be inventoried;if so,such <br /> equipment purchased under this award allocation shall be included on the report submitted to Recipient. <br /> i. Recipient and Sub-Recipient shall take an initial physical inventory of any equipment. The grant <br /> summary,cost reports with backup documentation,certificate of title, and any other Sub-Recipient reports <br /> or inventory reports that include infonnation regarding the grant,vendor, invoice number,cost per item, <br /> number of items, description,location,condition and identification number may be used to meet this <br /> requirement. <br /> ii. Sub-Recipient must ensure a control system exists to ensure adequate safeguards to prevent loss,damage <br /> or theft. Sub-Recipient shall be responsible for replacing or repairing equipment which is willfully or <br /> negligently lost,stolen,damaged,or destroyed. Any loss,damage or theft of the property must be <br /> investigated and fully documented,and made part of the official project records. <br /> iii. Sub-Recipient or equipment owner must ensure adequate maintenance procedures exist to keep the <br /> equipment in good condition. <br /> iv. Disposition Procedures. Sub-Recipient may dispose of the equipment when the original or replacement <br /> equipment acquired under the grant award is no longer needed for the original project or program. Items <br /> with a fair market value of less than$5,000 may be retained,transferred or otherwise disposed of with <br /> prior approval of Recipient and in accordance with disposition requirements in 2 CFR Part 200. Items <br /> with a current per unit standard Federal or fair market value in excess of$5,000 may be retained, <br /> transferred or otherwise disposed of with prior Recipient approval in accordance with disposition <br /> requirements in 2 CFR Part 200. Sub-Recipient must provide documentation that includes the method <br /> used to determine current fair market value. <br /> v. Only authorized equipment listed in the Authorized Equipment List(AEL),with appropriate grant listed <br /> are eligible for purchases from this grant. For more guidance visit kvww.fema._ov. <br /> Q. No indirect or administrative costs will be charged to this allocation award. <br /> R. Sub-Recipient must utilize equipment as intended in their project application to NCEM. Any variation from <br /> this intended use must be requested in writing and approved by NCEM.Any equipment purchased under the <br /> HSGP is subject to use as a regional asset to be utilized by the USDHS,North Carolina Emergency <br /> Management,or Domestic Preparedness Region partners and statewide as needed. Failure to adhere to this <br /> policy might result in revocation of funds allocated for the purchase of said equipment. <br /> S. Sub-Recipient must have a DUNS Number,prior to any funds being released. DUNS Numbers may be <br /> obtained from either of the following web links: Nv,,vw.dnb.com or http://fedgov.dnb.com/webform. <br /> T. Each Sub-Recipient shall ensure their organization is registered with the System for Award Management <br /> (SAM). It is required for all applicants name, address,DUNS number and EIN are up to date in SAM and that <br /> the DUNS number used in SAM is the same one used to apply for all FEMA awards. SAM information can <br /> be found at http://www.sam.gov. Future payments will be contingent on the information provided in SAM; <br /> therefore it is imperative that the information is correct. <br /> U. The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision <br /> of any training,exercise or work activities beyond that identified in this MOA shall be the sole responsibility <br /> of Sub-Recipient and shall not be reimbursed under this MOA. <br /> 5of14 <br /> Attachment number 1 \n <br /> F-8 Page 184 <br />