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Stage 5 - Legislative Goals Conference (January 2017) The final stage of the Association's Legislative Goals process isthe Legislative ` Goals Conference, to which ■ v = j all Association members are invited. Historically, more than M 85 counties are represented. a, The conference is held over - ... r , a day and a half, assuring r - ' time for thorough discussion, deliberation and debate. In recognition of the need to involve newly elected commissioners in the process, the Board appoints a Screening Committee to receive any new proposals that have not been through the development process by this stage. This process is discussed in greater detail below. The goals conference is conducted according to rules designed to encourage participation, providing a balance between inclusiveness and respect for the process and efforts of the committees and the Board up to this point. Goals Voting Process and Procedures • Prior to the conference: • The NCACC staff coordinate with the President, the Goals Chairs and the Parliamentarian to review the voting process and procedures. • Every member county appoints a voting delegate. A letter requesting notification of the county's voting delegate shall be sent from the Association to each county. • At the conference: • There is a process by which voting delegates register to obtain appropriate voting credentials. • Every county in attendance has one vote. The voting delegate can be any county official, including non - elected officials, and a county may choose an alternate. No proxies are allowed. • Goals are presented en bloc by each Steering Committee subject category. Goals Committee Chairs present the goals to the 12 membership. The Assocation President or presiding officer is responsible for action. • All motions will be ruled on by the Association President or presiding officer. • The President of the North Carolina Association of County Commissioners will appoint a parliamentarian for the conference. • Upon motion of any voting delegate, any individual goal proposal can be set aside for detailed discussion. • Majority votes are required to approve or alter the proposed goals. • Pursuant to Article VIII, Section Three of the NCACC Constitution the latest edition of Robert's Rules of Order shall be the parliamentary authority on questions not covered by the Constitution or by this handbook. Screening Committee Process The Association adopted a Screening Committee process to allow for consideration of new goals or proposals previously presented but not approved. The Screening Committee is composed of the Legislative Goals Committee chairs and the seven Steering Committee chairs. The Screening Committee meets at the end of the first day of the conference to review and hear presentations on submitted proposals. Attachment number 1 \n F -2 Page 64 13