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FY2016 ROAP Program Schedule <br />Pre - Deadline Disbursement (25 %) TBA — Waiting on Final State Budget <br />Application Deadline October 19, 2015 <br />Final Disbursement (75 %) After November 6, 2015 <br />The 25% disbursement must be returned to the state if a ROAP application is not received by the application <br />deadline. The Final Disbursement will occur only after review and approval of this ROAP application. <br />County's Management of ROAP Funds <br />All counties are eligible to receive Rural Operating Assistance Program (ROAP) funding from the State of <br />North Carolina. As a recipient of ROAP funds, the county must implement administrative processes that will <br />ensure the following: <br />• ROAP funds are expended on needs identified through a public involvement and/or planning process. <br />• ROAP funds are expended on eligible activities only. <br />• Supporting documentation of expenditures is maintained. <br />• Service recipients meet eligibility requirements and their eligibility is documented. <br />• Trips funded with ROAP funding are monitored and evaluated throughout the period of performance. <br />• An accounting of trips and expenditures is provided in a semi - annual report to NCDOT. <br />• ROAP funds received and expended are included in the local annual audit. <br />Transportation Needs and Public Involvement in Funding Decisions <br />Yes <br />No <br />A. Did the county ask the Community Transportation Advisory Board (TAB), which is affiliated <br />with the community transit system, to recommend how the ROAP funds should be sub- <br />Yes <br />allocated? <br />B. Were outreach efforts conducted to inform agencies about the availability of ROAP funds and <br />to discuss transportation needs BEFORE the county decided how to sub - allocate the ROAP <br />Yes <br />funds? <br />C. Is the method used to sub - allocate the ROAP funds fair and equitable? Open and <br />Yes <br />transparent? <br />Financial Management of ROAP Funds <br />Yes <br />No <br />D. Does the county pass through any ROAP funds to agencies or organizations that are not <br />No <br />county governmental departments or agencies? <br />E. If yes, does the county have a written agreement with these agencies that addresses the proper <br />N/A <br />use, return and accountability of these funds? (Include a sample agreement with application) <br />F. Do any of the organizations or departments receiving ROAP funds plan to use private transit <br />contractors to provide the ROAP funded trips? (Their procurement practices will need to meet <br />No <br />all federal and state requirements for procurement of professional services.) <br />G. Are ROAP funds being deposited in an interest bearing account? <br />No <br />H. Does the county provide any local funds for transportation operating assistance to any of the <br />No <br />ROAP sub - recipients in addition to the state ROAP funds? <br />L Is supporting documentation maintained for all ROAP grant financial transactions for five <br />Yes <br />years? IMPORTANT: Yes is the only correct answer. <br />Attachment number 1 \n <br />G -2 Page 114 <br />