AG 2014 01 21 - Laserfiche WebLink

Home Browse Search

i K ANNAP O L i S Evaluation Criteria Applications will be reviewed by staff and the Community Development Commission (a citizens advisory group), The applications will be evaluated on the criteria listed below, Recommendations will be made to City Council for final decision. Completeness of application Eligibility. of proposed service per HUD guidelines Meeting CDBG national objectives ® Community need for proposed service /program ® Experience and track record of nonprofit agency Contractual Requirements Each grantee selected to receive fluids is required to sign a contract (subrecipient agreement) with the City. The contract will specify the amount of the award, the period for which the project is approved, the contract term and administrative provisions. Special conditions attached to the award will also be specified in the agreement. No costs incurred prior to the execution of an agreement with the City are reimbursable. The subrecipient may not change the terms or provisions in the contract or substitute approved budget line item expenditures without prior written approval by the City. Grantees will be required to submit and file quarterly reports on expenditures and services, Staff will provide forms for these reports. Projects under contract with the City must be in compliance with all applicable federal, state, and local laws, including nondiscrimination laws. All recipients will be required to comply with the federal govermnent's audit requirements as described in OMB Circular A -133 (for HUD's programs, these requirements are codified at 24 CFR Part 84 .) All recipients must provide the most recent audited financial statement. Disbursement of Funds Subrecipients will be reimbursed for expenses incurred in accordance with the contract's scope of services and budget. Presentation of paid receipts and paid invoices for eligible expenses and a detailed description of expenditures will be required. The City makes the final decision whether a tendered receipt is eligible and valid. Availability of the CDBG funds from HUD may delay the reimbursement. City staff will make every attempt to reimburse subrecipients in a timely manner. Subrecipients will be expected to spend the grant in a timely mariner by June 30, 2014. Subrecipients who cannot spend all or part of their grant must notify the City so that unneeded funds may be reallocated. Records and Reports The subrecipient is required to maintain and report demographics and statistics of its project beneficiaries, regardless of the amount of the grant, and to make quarterly reports to the City describing its expenditures and services, The subrecipient must agree to maintain its project records and copies of reports for a minimum of three years. Subrecipients who are late with reports may be suspended from applying for fixture CDBG funds during the next finding round. 4 Attachment number 2 F -7 Page 115