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• Trip Request Time <br />• Client Name <br />• Passenger clarifications (elderly, disabled, etc.) <br />• Pickup location <br />• Drop off location <br />• Pickup time <br />• Drop off time <br />• Trip mileage <br />• Pay rate <br />• Amount billed <br />• Wait time charges detailed <br />• Pre -trip and Post -trip inspections sheets for each vehicle performed daily <br />No -shows reported and DSS19 slips collected for the previous week <br />• The trip sheets are to be kept by the Contractor for five years after the day of service and shall <br />be available to COTS for inspection upon request. <br />• Any and all accidents and/or incidents while transporting CCTS authorized passengers shall be <br />reported to CCTS immediately and the written report submitted within 24 hours of the accident <br />and /or incident. <br />• The Contractor will be responsible for properly maintaining separate records and summaries for <br />this service as deemed necessary. The name and description of the hardware or software used <br />to obtain the records and create reports should be submitted. <br />• The following are types of information, which CCTS could require the Contractor to keep. <br />• Daily Trip by Trip Records- <br />* Trip origin and destination address <br />o Clock time, vehicle odometer reading, and on -board passenger count at time of <br />passenger pickup and drop off <br />Daily, Weekly, and /Monthly Reports - <br />• By Agency: <br />o Passenger count by agency <br />13 <br />Attachment number 2 <br />F -4 Page 118 <br />