AG 2014 09 15 - Laserfiche WebLink

Home Browse Search

VIII. Reversion of Unexpended Funds: Any unexpended grant funds shall revert to the Agency upon termination of this Contract. IX. Reporting Requirements: The Agency has determined that the Grantee is a governmental entity and is not subject to the State reporting requirements mandated by N.C.G.S. § 143C -6 -23. Therefore, the Grantee does not have to file annual electronic reports with the NC Office of State Budget & Management. X. Payment Provisions: Upon execution of the contract, you may complete an "Initial Request for Payment" form for an amount not to exceed $25,000. If the total grant amount is less than or equal to $31,250, no more than 80% of the ADFP funds can be requested at this time. invoices or other types of billing documents showing expenditures for these funds should be submitted with final reports. Thereafter, all "Request for Reimbursement" forms shall be submitted no more often than monthly and shall be supported by appropriate invoices, or other types of billing documents. The Grantee may request from the Agency all remaining funds less 20% of the awarded grant amount (refer to Paragraph IV, Line C). At a later date, but prior to the expiration date of the contract, the Grantee may request the final payment! which is the remaining 20% of the awarded grant amount, upon the Grantee's submission of a final grant report determined to be in compliance with the Agency's reporting specifications. The Agency may withhold reimbursements if the Grantee fails to accomplish the milestones stated in Attachment D. Due to fiscal year ending June 30, any reimbursement request received after June 15 is subject to payment in the next fiscal year. Upon expiration of the contract date, the Grantee shall have until the 10 of the following month that the contract ends, to get all documents and invoices to the agency in accordance with its approved budget. Should the grantee have unspent funding remaining at the end of the 60 -day period, these unspent funds shall be immediately returned to the Agency, Under no circumstances shall the Grantee encumber or expend funds provided under this contract after the contract expiration date. If this Contract is terminated prior to the original end date, the Grantee may submit a final "Request for Reimbursement" form. All unexpended funds shall be returned by the Grantee to the Agency within 45 days of the contract termination date. The Grantee shall also provide the Agency with a final report, in a format provided by the Agency, within 45 days of the contract termination date. The final report will be used by the Agency to determine the amount, if any, of expended funds to be returned to the Agency by the Grantee. Payment shall be made in accordance with the Contract Documents and as described in the Scope of Work, Attachment B. Eligible expenditures for payment must be within the fiscal period noted in the contract. Reimbursement may not be considered prior to the submission and final execution of the Contract. All matching funds, including in -kind and cash, must be spent concurrently with funds provided by this Contract. Both types of matching funds expended shall be accounted for on the Request for Reimbursement forms, and support documentation for all matching expenditures shall be included with the forms. All travel reimbursements shall be made in accordance with the current State rates, at the time of the expenditure, and shall be made in accordance with the "State Budget Manual ". Indirect costs are not allowable expenditures under this Contract. Attachment number 2 NCDA&CS (Gov't Contract Cover — State Funds) Eff, Date: 1112, RevF7112, 8112, 9112, 10112 P a E�g 2f)S)f 12