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AG 2014 09 15
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AG 2014 09 15
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Last modified
10/21/2014 3:05:30 PM
Creation date
11/27/2017 10:50:44 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
9/15/2014
Board
Board of Commissioners
Meeting Type
Regular
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VIII. Reversion of Unexpended Funds: <br />Any unexpended grant funds shall revert to the Agency upon termination of this Contract. <br />IX. Reporting Requirements: <br />The Agency has determined that the Grantee is a governmental entity and is not subject to the State reporting <br />requirements mandated by N.C.G.S. § 143C -6 -23. Therefore, the Grantee does not have to file annual electronic <br />reports with the NC Office of State Budget & Management. <br />X. Payment Provisions: <br />Upon execution of the contract, you may complete an "Initial Request for Payment" form for an amount <br />not to exceed $25,000. If the total grant amount is less than or equal to $31,250, no more than 80% of <br />the ADFP funds can be requested at this time. invoices or other types of billing documents showing <br />expenditures for these funds should be submitted with final reports. Thereafter, all "Request for <br />Reimbursement" forms shall be submitted no more often than monthly and shall be supported by <br />appropriate invoices, or other types of billing documents. The Grantee may request from the Agency all <br />remaining funds less 20% of the awarded grant amount (refer to Paragraph IV, Line C). At a later date, <br />but prior to the expiration date of the contract, the Grantee may request the final payment! which is the <br />remaining 20% of the awarded grant amount, upon the Grantee's submission of a final grant report <br />determined to be in compliance with the Agency's reporting specifications. The Agency may withhold <br />reimbursements if the Grantee fails to accomplish the milestones stated in Attachment D. <br />Due to fiscal year ending June 30, any reimbursement request received after June 15 is subject to <br />payment in the next fiscal year. <br />Upon expiration of the contract date, the Grantee shall have until the 10 of the following month that the <br />contract ends, to get all documents and invoices to the agency in accordance with its approved budget. <br />Should the grantee have unspent funding remaining at the end of the 60 -day period, these unspent <br />funds shall be immediately returned to the Agency, Under no circumstances shall the Grantee <br />encumber or expend funds provided under this contract after the contract expiration date. <br />If this Contract is terminated prior to the original end date, the Grantee may submit a final "Request for <br />Reimbursement" form. All unexpended funds shall be returned by the Grantee to the Agency within 45 days <br />of the contract termination date. The Grantee shall also provide the Agency with a final report, in a format <br />provided by the Agency, within 45 days of the contract termination date. The final report will be used by the <br />Agency to determine the amount, if any, of expended funds to be returned to the Agency by the Grantee. <br />Payment shall be made in accordance with the Contract Documents and as described in the Scope of Work, <br />Attachment B. <br />Eligible expenditures for payment must be within the fiscal period noted in the contract. Reimbursement <br />may not be considered prior to the submission and final execution of the Contract. <br />All matching funds, including in -kind and cash, must be spent concurrently with funds provided by this <br />Contract. Both types of matching funds expended shall be accounted for on the Request for <br />Reimbursement forms, and support documentation for all matching expenditures shall be included with the <br />forms. <br />All travel reimbursements shall be made in accordance with the current State rates, at the time of the <br />expenditure, and shall be made in accordance with the "State Budget Manual ". <br />Indirect costs are not allowable expenditures under this Contract. <br />Attachment number 2 <br />NCDA&CS (Gov't Contract Cover — State Funds) Eff, Date: 1112, RevF7112, 8112, 9112, 10112 P a E�g 2f)S)f 12 <br />
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