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C. Application for ROAP Funds County governments or regional public transportation authorities created pursuant to Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with municipalities or counties served) are the only eligible applicants for ROAP funds. All eligible recipients must submit an annual application to receive ROAP funds. An eligible recipient has the option of applying for a single program or for all of the programs included in ROAR Each applicant should carefully evaluate past program expenditures and other operating costs to determine the amount to apply for within each program. A county should only apply for an amount of ROAP funds that can be expended in the 12 -month period of performance, as the funds cannot be carried over into the next fiscal year by the county. Total funds should be managed so that services can be continued for the entire 12 months. The application documents will be posted at the NCDOT Web site at www.ncdot.gov by the Communication Office. County Managers, County Finance Officers, the Rural Planning Organizations (RPO) and Transit Directors will be notified by e -mail when the application is available. The application materials are designed to enable PTD staff to better understand the services to be provided and assure that the funds are utilized as intended. Failure to complete any portion of the application may result in processing delays. The county should contact the Mobility Development Specialist assigned to the county if there are questions about the application. The ROAP Application will not be entered into NCDOT's web - enabled grant system, Partner Connect. Instead, electronic copies of the application documents for ROAP funds must be submitted to the Public Transportation Division of NCDOT on or before the deadline. There will be NO EXCEPTIONS A checklist will be provided that describes which documents must be received. Electronic copies must be submitted to PTD at ctptransportationkncdot.gov D. Transportation Service Plans Funds distributed by the NCDOT - Public Transportation Division under the ROAP program shall be used in a manner consistent with the county's Coordinated Public Transit — Human Service Transportation Plan, the public transit system's Community Transportation Service Plan (formerly known as a transportation development plan) or its equivalent, and any other transportation development plan in place in the county. E. Public Outreach /Involvement Requirement The county or eligible authority must determine what the transportation needs of agencies and individuals are in the county before completing the application. It is important that eligible local agencies and interested citizens have the opportunity to participate in the sub - allocation decision. Outreach efforts beyond holding a public hearing should be conducted to inform the public including minorities, women, elderly, disabled, Limited English Proficiency (LEP), low income individuals, and persons who are not human service agency clients, about the availability of ROAP funds and to discuss transportation service needs. These efforts should include, but are not limited to presentations to groups, committees, fliers and /or posters. The intent is to remove barriers and conditions that prevent these groups from receiving access, participation and benefits of the ROAP services and activities. ROAP funded services and benefits must be distributed in a non - discriminatory manner. If a sub - recipient receives federal funds, Title VI of the Civil Rights Act of 1964 applies. F. Public Hearing Requirement It is required that the Board of County Commissioners hold a public hearing to provide the opportunity for local input regarding the sub - allocation of ROAP funds. A public hearing notice in English must be published in a newspaper having general circulation in the county. The notices MUST be published not more than fourteen (14) days, but not less than seven (7) days before the public hearing. In accordance with the DOT LEP Guidance, 70 FR 74087, (December 14, 2005), a public notice will also be published Attachment number 1 G -1 Page 71