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authorities will submit a copy of the Memorandum of Understanding they executed with each municipality in their service area with their application. A MOU template will be provided by NCDOT. I. Application Review and Follow -up The Mobility Development Specialists (MDS) on staff at NCDOT -PTD will review the documents presented to NCDOT -PTD in the application for correctness and completeness. The MDS will determine if the county is prepared to manage the ROAP funds and whether the county presented plans for services or activities in the application that utilize the funds as intended. The MDS will follow -up as needed with the county finance officer if more details are needed or there is any doubt that the county's plans for use of the funds do not provide for improved services for the targeted populations. The Mobility Section director will review and approve the MDS recommendations. J. Disbursement of ROAP Funds to the County ROAP funds will be disbursed to the county or to an eligible transportation authority created pursuant to Article 25 or Article 26 of Chapter 160A of the General Statutes (upon written agreement with the municipalities or counties served). Funds will not be disbursed to any sub - recipients selected by the county or the authority. The General Assembly must have an approved and certified state budget before ROAP funds can be disbursed. The period of performance will remain July 1 to June 30 regardless of the dates the ROAP funds are disbursed to the county. The funds will be disbursed by electronic deposit (ACH) or check. The county is required to provide ROAP Reports after six months and at the end of the period of performance. ROAP funds will NOT be disbursed if the reports from the previous fiscal year have not been received and unspent funds have not been returned. The ROAP funds will not be disbursed all at one time. K. Sub - Allocation Determination It will be the responsibility of the county government or an eligible authority to determine how the ROAP funds will be sub - allocated within the county. Sub - allocation of the ROAP funds to the community transit system in the county and /or local agencies must be according to the program guidelines. A Sub - Allocation Worksheet must be completed by each county to document how the ROAP allocations will be distributed locally. This will enable PTD staff to better understand the services the county plans to provide and assures that the funds are utilized as intended. Each county must have and employ a documented methodology for sub - allocating ROAP funds. There is a Community Transportation System operating in most counties that is receiving federal and state administrative and capital funds to coordinate public transportation services with human service transportation in the county. These transit systems need operating funds in order to provide free or affordable transportation for the elderly, disabled and low income persons in the county that are not receiving transportation benefits from a human service agency or organization. The Community Transit System is an eligible sub - recipient of all ROAP funds. The county should take into consideration the need for and importance of the public transportation services provided by the Community Transportation System when determining the suballocation of the ROAP funds. If the county or eligible authority decides to disburse /allocate ROAP funds to any county governmental department, the county should be able to account for these funds within the county's or authority's accounting system. If the county or authority passes through any ROAP funds to agencies or organizations, the county or authority should have a written agreement with them that addresses the proper use and accountability for these funds. L. Eligible Expenses and Activities IMPORTANT! Counties and eligible authorities will NOT be allowed to use ROAP funds for other services including fuel assistance (gas vouchers, gas cards, reimbursement to fuel provider), vehicle repairs or vehicle insurance premiums beginning with the 2012 -2013 ROAP Program year. Attachment number 1 G -1 Page 73