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ITEM # <br />15. <br />RECORD SERIES TITLE <br />STANDARD -7: GEOGRAPHIC INFORMATION SYSTEM (GIS) RECORDS <br />DISPOSITION INSTRUCTIONS <br />MAPS: ALL OTHER <br />Includes field maps, soil, topographic, sales, <br />subdivision plats, right -of -way, sectional, highway, etc <br />a) Retain in office maps, including GIS datasets and <br />accompanying documentation (metadata), with historical <br />and /or legal value permanently. <br />b) Destroy in office remaining items when administrative <br />value ends.t <br />Agency Policy: Destroy in office after 30 days <br />16. <br />PARK MAPS <br />May include park boundaries, facilities, landscaping, <br />topography, and other pertinent information. Includes <br />maps and drawings stored and generated by <br />Geographic Information System (GIS) and computer - <br />aided design (CAD) systems <br />See also GEOSPATIAL RECORDS page x <br />Paper: Retain in office permanently. <br />GIS dataset: Create a snapshot of dataset annually. To maintain <br />permanently, <br />Either: Transfer snapshot to NCOneMap according to <br />established procedures, complying with standards and <br />procedures adopted by the North Carolina Geographic <br />Information Coordinating Council <br />Or: If retained in office permanently, your agency must comply <br />with standards (for metadata, file naming, data sharing, and <br />long term preservation) and procedures adopted by the North <br />Carolina Geographic Information Coordinating Council <br />CITATION <br />*See AUDITS, LITIGATION, AND OTHER OFFICIAL ACTIONS, page vi. <br />t See signature page. The agency hereby agrees that it will establish and enforce internal policies setting minimum retention periods for the records that <br />Cultural Resources has scheduled with the disposition instruction "destroy when administrative value ends." Please use the space provided. <br />Attachment number 1 <br />56 <br />G -3 Page 110 <br />