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Expenditure commitments created by purchase orders or contracts that have been <br />issued, but for which no goods or services have been received. <br />Formal Bid <br />Procedure required for the purchase of materials, apparatus, supplies, and <br />equipment over $90,000 or construction and repair over $500,000 pursuant to NCGS <br />§143 -129 by sealed competitive bid. They must be advertised and opened in public. <br />Award will be made to the lowest responsible bidder(s) taking into consideration <br />quality, performance, and the time specified for the performance of the contract. <br />The Board of Commissioners must make final award. <br />Good Faith Effort <br />The activities of bidders for County projects designed specifically to obtain <br />participation of Minority and Women Business subcontractors in their projects. <br />Such activities shall be documented and verified for the County when Minority and <br />Women Business Development goals for a County project are not achieved. <br />Historically Underutilized Businesses (HUB) <br />A program responsible for ensuring maximum utilization of minority, socially and <br />economically disadvantaged, and women owned firms in all areas of County <br />procurement. <br />MUNIS <br />The automated financial system used for processing and recording all of the <br />County's procurement and financial activity. <br />Informal Bid <br />Procedure used for expenditures for purchase of apparatus, supplies and equipment <br />over $5,000 and under $90,000 or construction projects from $30,000 and under <br />$500,000. Pricing may be obtained via telephone, facsimile, email or in writing. It is <br />the policy of the County to obtain at least two (2) competitive quotes. <br />Invitation to Bid (ITB) <br />Process used to request the cost of specified items by providing detailed <br />specifications in advance. It is the mandatory method for purchase of commodities <br />that fall under state bid statute. Usually indicates that a sealed bid procedure is <br />being used. With an ITB, there is no negotiation and little to no flexibility in terms <br />of what products will meet requirements. Invitations to Bid are not used for <br />services. <br />Page 7 of 48 <br />Attachment number 1 <br />F -6 Page 79 <br />