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Q. May I store our unused records in the basement (attic, outdoor shed)? <br />A. Public records are public property. While we encourage offices to find places to store records that do not <br />take up too much valuable office space, the selected space should be dry, secured, and free from pests <br />and mold. Your office must ensure that records stored away from your main office area are well <br />protected from natural and man -made problems, while remaining readily available to your staff and the <br />public. <br />Q. Our old records are stored in the attic, basement or off -site building, <br />etc. Do we have to let anyone who asks see them? <br />A. Yes, as long as the records are not confidential by law. You should also be aware that confidentiality can <br />expire. <br />Q. Aren't all of our old records at the State Archives of North Carolina? <br />A. Probably not. The State Archives of North Carolina collects only very specific types of records from county <br />offices. Contact the Records Management Analyst assigned to your county for more information about <br />which records are held or can be transferred to the State Archives of North Carolina for permanent <br />preservation. <br />Q. I found some really old records. What should I do with them? <br />A. Call the Records Management Analyst assigned to your county. We will help you examine the records and <br />assess their historical value. <br />Q. Can I give my old records to the historical society or public library? <br />A. Before you offer any record to a historical society, public library, or any other entity, you must contact the <br />Records Management Analyst assigned to your county. Permanent records must be kept either in your <br />offices or at the State Archives of North Carolina. <br />Q. Whom can I call with questions? <br />A. If you are located west of about Statesville, call our Western Office in Asheville at (828) 296 -7230 <br />extension 224. East of Statesville, all the way to the coast, call our Raleigh office at (919) 807 -7350. <br />V <br />Attachment number 1 <br />F -9 Page 93 <br />