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connection with the Project Site. (The Fund will disburse construction funds only after having received from the Grant Recipient a copy of each recorded instrument and associated documents set forth in Exhibit I.) 8. Pre - Disbursement Requirements. Prior to the disbursement of Grant funds under this Grant Contract, the Grant Recipient shall deliver to the Fund all documentation described on Exhibits C, C.1, and C.2. 9. Disbursement of Grant Funds. a. Proportionate Spending of Matching Funds Grant monies are awarded based on a commitment of matching funds to the project. The Fund's final, cumulative portion of the total project cost will be no more than the percentage of funds originally committed to in the Grant Contract as given in Exhibit B. The Grant Recipient must demonstrate expenditure of matching funds as payments by the Fund are requested. b. Requests for Payment The Fund will disburse Grant funds following receipt by the Fund's Contract Administrator of the Grant Recipient's quarterly requests for payment. Each request for payment shall include a progress report, using the Progress Report form in Exhibit D, describing work accomplished on the Project and progress toward completing the Project Scope of Work, and a completed and signed Payment Request form, using the template Payment Request form in Exhibit E. Payment requests shall conform to the following: (i) Exclusion of sales tax. Payment requests shall identify all amounts of sales tax for which the Grant Recipient and/or its vendors have or will obtain payment from the State Department of Revenue. The Fund will not reimburse the Grant Recipient for such amounts. (ii) Supporting documentation. Payment requests shall be accompanied by appropriate itemized documentation supporting all expenses claimed and clearly identifying each expenditure for which payment is requested. Supporting documentation must be organized in a manner that clearly relates expenditures in the supporting documentation to the line items on the Payment Request form. Any request for payment that does not clearly identify each expenditure or does not relate each expenditure to the line items on the payment request form will not be processed and will be returned to the Grant Recipient for correction and resubmittal. C. Alternate Disbursement of Grant Funds The Fund may, upon request by the Grant Recipient, disburse Grant funds prior to the Grant Recipient's actual payment to its vendors if such expenditures are documented by vendors' third -party invoices. In order for the Fund to disburse Grant funds to the Grant Recipient based on unpaid third -party invoices, the Grant Recipient must: (a) indicate to the Fund in writing that it has reviewed and approved such unpaid invoices, (b) certify to the Fund in writing that it will make payment on all such unpaid invoices within three banking days of receipt of funds corresponding to the unpaid invoices, and (c) confirm in writing to the Fund that it has made such payments within three banking days of receipt of funds corresponding to the unpaid invoices. d. Limited Grant Funds Disbursement in January, June, July, and December Funds will not be disbursed during the first week of January, the last three weeks of June, the first week of July, and the last two weeks of December. Cabarrus Soil and Water Conservation District CWMTF 2010 -703; Cox Mill School Stormwater BMPs AOjt number 1 F -7