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CABARRUS COUNTY 2012 APPRAISAL MANUAL INSTRUMENT COMPLETION INTRODUCTION The proper use of this instrument is not difficult. It does, however, require attention to conformity and standardization of recording results. The field data collection instrument may be thought of as an interview form much as you see such notable research firms as Gallup, Harris and others use when they interview a person regarding some issue. The difference is that in our case - we are "interviewing" a structure instead of a person. Because a building cannot express any opinion of its own value we have developed a form which will allow us to identify those physical characteristics which, when properly evaluated, will predict the fair market value of that parcel. Consistency and uniformity are two concepts, which must be memorized and burned into your actions, as without these it is impossible to evaluate a parcel. That is, be consistent in how you mark like parcels for, even if you do not identify an element exactly correctly, if you mark it consistently, it can still give results which can be valid when adjusted for a consistent error. It should be noted that the form is also designed to facilitate data entry operations. Therefore, it is doubly essential that consistency and uniformity are maintained and data is correctly entered. We have divided the form into basic groupings of data, which can be most readily collected. A discussion of how to complete the form follows: TRAINING Paramount in the effective and efficient use of the form is the degree of training given the Data Collectors regarding the proper methods and judgments to be made in completing the form. The proper training will include, as a minimum, the following procedures, which the project director is responsible for presenting to all Data Collectors: SELECTION OF SAMPLE PARCELS The project director should select a cross section of parcels in the county, preferably ones which are recently sold, and select approximately 20 to 30 which cover the spectrum of housing types in the county. He should prepare a field form for each parcel for testing purposes, noting how well each parcel fits the mathematical model and noting any adjustments to the data collection, which would be required to find more accurate results. CLASSROOM INSTRUCTION The Data Collectors and all office personnel should attend this class which is designed to give each person a definition of the various elements on the card and how the physical card should be completed. Utilizing the definitions of the various elements and a slide projector, if available, various features should be shown as they appear on the card using local buildings as examples. After covering the various definitions a short test should be given to test the grasp of the material. This will help indicate the degree of instruction necessary for the instructor to achieve an acceptable level of performance. Using the instructions on the following pages, the project director should present, in order, the steps for completing the form. Upon completion, the project director should review any questions from the students regarding any phase covered so far. At this point, the instructor should assign each Data Collector a group of about five parcels from the previously selected sample parcels to field interview. A half -day should be sufficient for this activity. Upon returning, the project director should review each Data Collector's work with the individual explaining any errors. A general class with the Data Collectors should suffice to correct any errors which Cabarrus County — 2012 Revaluation INSTURMENT COMPLETION 6-1 8/9/11 Attachment number 9 G -3 Page 369