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INSTRUCTIONS TO PROPOSERS <br />SUBMITTAL REQUIREMENTS <br />The information included in this document is designed to assist with responding to the RFP by, <br />indicating the desires of the procuring agency. All respondents must accurately and completely fill <br />out the Maintenance Response Form. <br />Respondents to this RFP may only communicate with the designated contact listed in this RFP <br />regarding the RFP and/or selection process. All communication shall be in writing. <br />Companies /Firms shall have no contact related to this project with elected officials or appointed <br />officials other than the CCTS designated contact listed in this RFP. <br />The proposal will be valid for a period of 120 days from submission. Following a six (6) month <br />probationary period, the contract period shall "be for 36 months with an option of up to two (2) 12- <br />month extensions. <br />All submitted proposals must adhere to the following guidelines. <br />1. Be typed on 8.1/2" by 11" paper <br />2. Mail to the address on Page 1, in SEALED packages clearly marked "Vehicle <br />Maintenance Services for CCTS" <br />3. Be received on or before opening date and time, 2 pm on May 17, 2010 Post Office <br />Box 707 Concord NC 28026 -0707 or 28 Branchview Drive NE Concord NC 28026 <br />The checklist below is provided to help proposers with compilation of <br />documents requested in this RFP. <br />:Check (J) INCLUDED IN PACKET Sign Off as Complete <br />A. Letter of Transmittal I I <br />_ t B. Maintenance Response Form <br />. - C. Certificates of Insurance <br />awl D. Form of Proposal and <br />Acknowledgement of Addenda <br />E. Required Submissions from <br />Appendices <br />F. Submission of Packet Checklist - <br />Completed <br />One (1) original printed document and <br />a CD (or other electronic format) of <br />- - completed and signed proposal <br />_ response <br />Attachment number -2 _ <br />F -5 Page 135 <br />