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Springfield Free Public Library /Township of Springfield 4. Selection Criteria: The library will base the selection on: • Functionality for the library (Scored as described by weighting methodology below) • Platform suitability (operating system and database) • 3rd Party Product Support (how much of the product(s) are supported by the vendor and those by 3rd party) • Ease -of -use for staff and public • Initial, add -on subsystems and 5 year costs • Age of system and suitability for projected length of relationship with vendor • Customer Support Metrics • References Weighting Methodology In making the final decision, after the vendor meets the above requirements, the Board of Trustees of the Springfield Free Public Library and the Township of Springfield will rate vendors' responses utilizing the following grading methodology: A. Viability of the vendor (10 points) — based on the business profile provided by the vendor, additional financial information that may be researched by the Springfield Free Public library; client list showing public libraries of comparable size that have completed successful migrations, particularly from Sirsi /Dynix Horizon to the proposed product; references from the current client list; completeness of response. B. Cost (40 points) — Costs must include the initial purchase and installation. All costs to meet the proposed configuration including all hardware, software, data conversion, installation, training and maintenance. In addition, all costs including those for travel and accommodations must be clearly defined. If the proposed system requires that the library purchase hardware, software, provide specialized training for staff or employ staff expressly to meet the requirements of running this system, these costs must be included. Two years of maintenance costs must be specified and included in the total cost. Once a purchase order is issued, there is no opportunity to make change orders for additional charges incurred by the vendor. Points in this section will be awarded as follows: the lowest viable bid will receive 25 points. Bidders other than the lowest will then be ranked in order of the amount of the bid with the second lowest bid receiving 20 points, the third lowest 15 points, etc. An additional fifteen (15) points will be awarded to the vendor offering the lowest two year licensing /maintenance costs. Second lowest maintenance, etc. will be scored at 10 points, 5 points, etc., as above. C. Specifications (30 points — System specifications as described below will be tabulated according to the number of responses in each response category (A, O, T, D, N). The vendor with the most responses meeting the requirements will receive thirty points. D. Special considerations (20 points) — Response to items of special interest and concern to the Springfield Free Public Library will be scored as follows: high degree of customization (5 points), ease of use for staff and patrons (5 points), service hours and response time (5 points), child - friendly interface (5 points). These points will be assigned as the result of observations made by Springfield Library staff at on -site demonstrations by the vendor or site visits to libraries where the proposed system is operating. In the event of a numeric tie, precedence will be given to the vendor with the earliest date for full completion of the project. C:1Program FileslNeevia.ComlDocument ConverterltempWDFConvert .3395.1.Springfield Free ILS RFP March 2010.doc 24 Attachment number 2 F -12 Page 183