AG 2010 10 18 - Laserfiche WebLink

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nature. The terms of the contribution shall be outlined in a written agreement between the two members. A copy of the executed agreement shall be submitted to the City. E. BUDGET CHANCES AND INELI GIRL F EXPENSES• 1. Except for changes made in accordance with subsection (2) below, any and all alterations in the approved use of budgeted funds shall be subject to prior review by the City. 2. Funds may be shifted between line Items of the Project without prior approval of the City only to the extent that such action does not exceed ten percent (10'0) of the line item total from which the funds are being removed or to which the funds are being added. 3. A report of fund shifts not requiring prior approval by the City shall be reported In writing to the Planning & Development /Consortium Manager within three (3) days after Its effective date. 4. Any costs and expenses not covered by the Project Budget, and; hence, eligible for payment from Grant funds, shall be borne entirely by the Agency. F. RECORD ANp REPORTS 1. The Agency shall maintain and shall make available at reasonable times and places to the City such records and accounts, Including property, personnel, and financial records, as are deemed necessary by the City and /or State and Federal agencies in order to assure a proper accounting for all Project funds. 2. The Agency shall provide any duty authorized City representative, representative of HUD and the Comptroller General of the United States, at all reasonable times, access to and the right to Inspect, copy, monitor, and examine all of the books, papers, records, and other documents relating to the HOME funds and the fulfillment of this agreement for a period of three years following the completion of all close -out procedures respecting HOME funds, and the final settlement and conclusion of all Issues arising out of the HOME loan. 3. The Agency shall provide quarterly reports to the City that denotes accomplishments, beneficiaries, problems encountered and changes in work schedule and any other information needed by the City to complete the.Consolidated Annual Performance Evaluation Report and other reports required by HUD. This quarterly report shall also include an accounting of all program income received and /or expended during the quarter and year to date. 4. The Agency shall provide an Annual Audit Report to the City of Concord performed in compliance with Office of Management and Budget Circular A-133. G. FINANCIAL ACCOUNTING 1. The Agency shall establish and maintain fiscal and accounting records in accordance with generally accepted accounting principles and practices. 2. The Agency shall not commingle accounts to an extent that prevents the accounting and auditing of the funds provided hereunder: provided, however, the Agency may supplement the funds provided hereunder from other fund sources. Attachment number 2 F -7 Page 132