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El <br />Cabarrus <br />v Schools <br />Date: October 21, 2010 <br />4401 Old Ahpod Road <br />YO Box 388 <br />Concord, NC 28026.0388 <br />(704) 786 -6191 <br />(704) 786 -6141 (fax) <br />To: Cabarrus County Board of Commissioners <br />From: Kelly H. Kluttz, Finance Officer, Cabarrus County Schools <br />Re: A.T. Allen Elementary School Replacement <br />On September 20, 2010 the Cabarrus County School Board approved a change request <br />for additional work that needed to be done to provide a variety of items deemed <br />necessary to meet this school's operational needs. (Please see the attached list of <br />additional work items.) <br />In order to accomplish this work, and because of a lack of sufficient funds in the <br />construction line of the project, a total of $94,734.00 will need to be transferred from the <br />project's "architect fee" line to the "construction" line. Currently there is approximately <br />$133,600.00 in the architect fee line. <br />The reason there are additional funds of this magnitude still remaining in the architect <br />fee line is that the project took two months less than expected to complete and, <br />therefore, not as much architectural construction observation was required. The school <br />district was able to get the contractors to agree to complete their work using the original <br />substantial completion date, as established in the bidding documents, even though the <br />project was not able to begin for almost two months after bidding due to the unfavorable <br />bond market conditions. Hence, we ultimately did not use all the funds allocated for the <br />architect on the project. <br />We met with Mike Downs and Susan Fearrington on September 20, 2010 to review <br />each of the items being requested and they both agreed that we should bring this <br />request forward for your approval. Please note that the project is still on budget and no <br />contingency funds are being requested at this time. This request is strictly to move <br />funds within the existing project budget lines. <br />Respectfully submitted, <br />J <br />K II K ttz, CP <br />Director of Finance <br />C en Witke, AIA <br />Director of Construction <br />Attachment number 1 <br />Page 76 <br />F -5 <br />