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IX. RESERVATION POLICY '* ALL PICNIC FACILITIES WILL NOT BE RENTED TO ONE GROUP OR ORGANIZATION ON THESE LEGAL HOLIDAYS: MEMORIAL DAY, LABOR DAY, AND JULY 4TH. A charge of $100.00 flat fee and $25.00 per staff /per hour needed (determined by Park Administration) to open any park facility beyond normal hours of operation. Th ere will he a lim ^f ' h o u rs, h °f ete anWer 2 hows after„oFrna; apeicating „mss. A seven day advance notice will be required. Groups at Frank Liske Park will be limited to 1,500 people. Groups of over 400 -499 people will be required to rent: the entire barn (Upper Level, Lower Level, Shed I and Shed 11), the Arbor, Group Sites 2, 3 & 4. Groups of 500 -699 people will be required to rent: the entire barn (Upper level, Lower level, Shed I & Shed 11), Arbor, Group Sites 2, 3 & 4 and the W.O. Barnhardt Shelter. Groups of 700 and over will be required to rent: the entire barn (Upper level, Lower level, Shed I and Shed 11), Arbor, Group Sites 2, 3 & 4, W.O. Barnhardt Shelter and the Andy Hartsell Shelter. Some variation in attendance is permissible at all parks. For reservations of up to 100 people there is an allowance of 25 %, 101 to 300 people - 20 %, 301 to 500 people - 15 %, and over 500 people - 10 %. Any groups exceeding their maximum number will be billed an additional charge. This charge will be equal to double the amount of the facilities that should have been reserved for the number of people in attendance in that group. Group attendance will be determined by Park Ranger and /or Park Program Manager. Reservations include existing park facilities only. Any additional equipment or activities (i.e., spacewalks, dunking booths, generators, etc.) will not be allowed unless approved by Cabarrus County Safety Risk Management Officer. c,, pwv i ser . D,reGteiz The County requires the organization or groups to provide Cabarrus County with evidence of comprehensive liability insurance sufficient to protect the County against risk, with a limit of at least $1 million dollars for each occurrence, which names the County as certificate holder and additional insured, or certificate of insurance acceptable to the County and the County Attorney at least two weeks prior to reservation date. Cabarrus County may also require a waiver of subrogation from the sponsoring organization or group. No nails or staples may be used on any park property. Deep fat frying or cooking is not allowed in Cabarrus County Parks at any time. Park Rangers may accept reservation fees. The Department has implemented a refund policy for payment for park reservation fees. Park Reservations cancelled more than (3) three days in advance are eligible for a refund less a 25% processing fee. If cancelled less than (3) three days in advance, there is no refund but may be rescheduled. Every effort will be made to schedule an alternate date should a cancellation be necessary. One (1) alternate date may or may not be available to the park user depending upon other reservations that have been confirmed. The park u ser will he a ll e ,ed up t „ year +„ , e thpor Fe a lie n; hGwe„er The park user must notify the Park Reservations Office within (3) three working days of the original scheduled date of reservation of their intent to reschedule another date. If an alternate date cannot be confirmed, a park reservation fee will be refunded to the park user upon approval of a written request made to the Parks Director. Refund requests must be made within thirty (30) days from date of reservation to be eligible for a refund. Cabins and tents must be rented by an adult at least 21 years old. An adult (21) must occupy the cabin and tents during the entire rental period. Anyone caught not adhering to this policy or any other park policy may be asked to leave with no refund and will be banned from renting any facilities at any Cabarrus County operated parks for an indefinite period of time. PLEASE USE THE RECYCLE CONTAINTERS PROVIDED IN THE CABINS AND AROUND THE TENT SITES. ALCOHOL IS PROHIBITED IN ALL COUNTY PARKS. 20 Attachment number 1 F -10 Page 239