AG 2009 03 16 - Laserfiche WebLink

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11. The Auditor shall file with the Local Government Commission two copies of the report of audit, including one copy of the federal Data Collection Form, if a fcrleral single audit is conducted. In addition, if the North Carolina Office of the State Auditor designates certain programs to be audited as major programs, a turnaround document and a representation letter addressed to the State Auditor shall be submitted to the Local Government Commission. Two copies of the report of audit should be submitted if the audit is performed only under the provisions of the State Single Audit Implementation Act or a financial audit is required to be performed in accordance with Government Auditine tanderds. Three copies of the audit should be submitted for Councils of Govemmants. Two copies of the audit should be submitted for tax levying Municipalities. Otherwise, one copy shall be submitted. Copies of the report shall be filed with the Local Government Commission when (or prior to} submitting the invoice for the services rendered. All copies of the report submitted must be bound. The report of audiS as filed with the Secretary of the Local Governmeot Commission, becomes a matter of public record for inspection end review in the offices of the Secretary by any interested parties. Any subsequent revisions to these reports must be sent to the Secretary of the Local Government Commission. These audited financial statements are used in the preparation of Official Statements for debt offerings (the auditors' opinion is not included), by municipal bond rating services, to fulfill secondary market disclosure retlydrements of the Securities and Exchange Commission, and other lawful purposes of the government, without subsequent consent of the auditor. 12. Should circumstances disclosed by the audit cal] for a more detailed investigation by the Auditor than necessary under ordinary circumstances, the Auditor shall inform ate Governing Board in writing of the need for such additional invtstigation and the additional compensation required therefore. Upon approval by the Secretary of the Local Government Commission, this agreement may be varied or changed to include the increased time and/or compensation as may be agreed upon by the Governing Board and the Auditor. 13. If an approved connect needs to be varied or changed for any reason, the change must be reduced to writing, signed by both parties, preaudited if necessary, and submitted to the Secretary of the Local Government Commission for approval. No chance shall be effective unless atmroved by the Secrerarv ofthe Local Government Commiecinn the Croveming Board a. ~ the Auditor 14. Item IS may be completed by referencing tbe engagement letter and attaching a copy of the engagement letter to the contract to incorporate the engagement letter into the contract In case of conflict between the terms of the engagement letter and the terms of this contract, the terms of this contract will control. Engagement letter terms are deemed to be void unless the conflicting terms of this contract are specifically deleted in Item 2l of this contract. Engagement letters containing indemnification clauses will not be approved by the Local Government Commission. 15. There are no special provisions except: 16. A separate contract should not be made for each division to be audited or report to be sulsnitted A separate contract must be executed for each component unit which is a local government and for which a separate audit reptm is issued. 17. The contract should be executed and submitted in - licate to the Secretary of the Local Government Commission. The mailing address is 325 North Salisbury Strut, Ralegh, North Carolina 27603-1385. The physical address is 4505 Fair Meadow Lane, Suite 102, Raleigh, North Carolina 27607-6449. ] 8. Upon approval, the original contract will be returned to the Governmental Unit, a copy will be forwarded to the Auditor, and a copy retained by the Secretary of the Local Government Commission. The audit should not be started ore the contract i app ve 19. Then are no other agreements between the parties hereto and no other agreements relative hereto that shall be enforceable unless entered into in aceordarrce with the procedure set out herein and approved by the Sectdary of the Local Government Commission. 20. If this audit engagement is not subject to Government Audi 'ng Stan a than [tam 5 shall be listed as a deleted provision in Item 22. An explanation must be given for deleting this provision. 21. All of the above paragraphs are understood and shall apply to this agrbmeat, except the following numbered paragraphs shall be deleted: (See item 16.) Firm Martin Starnes & Associates, CPAs, P.A. By Bryan W. Starnes, CPA, ABV (Please type or print n e) (Si of authorized audit firm representative) By H. Jay White, Sr., Chairman (Please type or print name and titjg) (Signature of Mavor/ of governing board) February 20, 2009 Approved by the Secretary of the Local Gavemment Cor»miesion as provided in Article 3, Chaptca I59 of the Gettetal Staanes or Article 31, Pan 3, Chapter i 15C of the General Statutes. For the Secretary, Local Government Commission ' (Slgnat[lie) Date By N/A (Chair of Audit Committee- please type or paint name) Signature of Audit Committee Chairperson) Date (If unit bas no audit commiLLx. thin 6ectioo ehouid be marked "N/Ay Tins insntrrneat has been preaudited in the roanrra regmred by The Luca! Government Budget and Fiscal Comral Act or by the School Budget and Fiscal Control Act Pam Dubois, Finance Director Governmental Unit Finance Officer (Please type or prim name) (Signature) Date (Preaudit Certificate must be dated.) Attachment number 2 F-8 Page 208 of 286