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AG 2009 07 20
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AG 2009 07 20
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Last modified
2/8/2010 9:53:28 AM
Creation date
11/27/2017 11:25:56 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
2/8/2010
Board
Board of Commissioners
Meeting Type
Regular
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Procurement Card Authorized Purchases: <br />o Building & Grounds Materials <br />o Auto Maintenance <br />o Advertising <br />o Dues & Subscriptions <br />o Travel <br />o Tools <br />o Meals for training and travel <br />UNAUTHORIZED PROCUREMENT CARD USE <br />The Procurement Card SHALL NOT BE USED for the following: <br />Procurement Card Unauthorized Purchases: <br />o Break room supplies (i.e. consumable and electrical/electronic devices) <br />o Personal convenience items (i.e. office parties, gifts, candy, flowers) <br />o Gift cards <br />o Meals other than training and travel <br />o Cash advances <br />o Non-Contractual Uniform Purchases <br />o Employee relocation expenses <br />o Postage <br />o Printing & Binding <br />o Capital Outlay Items <br />o Non- Budgeted Minor Office Equipment & Furniture <br />o Fuel Purchases <br />o Service Contracts <br />o Purchased Services <br />o Technology Equipment <br />o Telephone <br />o Charges for one item or a group of items cannot be split into separate transactions to not exceed a card's single <br />transaction dollar limit. <br />Consequences for Unauthorized Card Use: <br />The Finance Director and/or Manager/Supervisor/Department Head reserves the right to revoke use of the Procurement <br />Card at any time. Having a procurement card is a privilege, not a right. <br />A cardholder who makes unauthorized purchases, divides purchases to avoid maximum limits or carelessly uses the <br />Procurement Card may be liable for the total dollar amount of these transactions plus any administrative fees charged by <br />the Contractor in connection with the misuse. <br />If the cardholder violates any of the requirements for use of the Procurement Card, any combination of the following will <br />occur at the discretion of the Finance Director: <br />o Written warning. <br />o Suspension of Procurement Card privileges up to 60 days. <br />o Procurement Card privileges may be permanently revoked. <br />For willful and/or gross negligent use of a Procurement Card, an employee may be subject to disciplinary action up to and <br />including dismissal in accordance with Cabarrus County Human Resources policy. <br />Page6of11 <br />Attachment number 1 <br />F-10 Page 225 of 627 <br />
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