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AG 2009 07 20
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AG 2009 07 20
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Last modified
2/8/2010 9:53:28 AM
Creation date
11/27/2017 11:25:56 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
2/8/2010
Board
Board of Commissioners
Meeting Type
Regular
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EXECUTIVE SUMMARY <br />Q, Why do I need this schedule? <br />A. According to G.S. X121-5 and G.S. X132-3, you may only destroy public records with the consent of the <br />Department of Cultural Resources. This schedule is the primary way DCR gives its consent. Without <br />approving this schedule, your agency is obligated to obtain the Department's permission to destroy any record, <br />no matter how insignificant. <br />Q, When can I destroy records? <br />A. Each records series listed on this schedule has specific disposition instructions which will indicate how long <br />that series must be kept in your offices. In some cases, the disposition instructions are "Retain in office <br />permanentiy," which means that those records must be kept in your offices forever. <br />Q, What film services do you provide? <br />A. The Department of Cultural Resources provides microfilming of the minutes of major decision-making boards <br />and commissions in a county. Once those records are filmed, we will store the silver negative (the original) in <br />our security vault. <br />There is a nominal fee for filming and duplicate film. Contact the analyst assigned to your county for costs and <br />procedures. There is no fee for storage. <br />Q. What should I do in case of fire or flood? <br />A. Secure the area, and keep everyone out until fire or other safety professionals allow entry. Then, call our <br />Raleigh office at (919) 807-7365 for the Head of the Local Records Program or (919) 807-7339 for the State <br />Preservation Officer. If you're in the western part of the state, call our Asheville Office at (828) 274-6789. <br />Nights and weekends, call your local emergency management office. <br />DO NOT ATTEMPT TD MOVE OR CLEANANYRECORDS. <br />Damaged records are extremely fragile and require careful handling. Our staff is trained in preliminary <br />recovery techniques, and professional vendors can handle larger disasters. <br />Q. Who can I call with questions? <br />A. If you are located west of about Statesville, call our Western Office in Asheville at (828) 274-6789. East of <br />Statesville, all the way to the coast, call our Raleigh office at (919) 807-7350. <br />Attachment number 1 <br />F-12 Page 243 of 627 <br />
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