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(a) County- owned Vehicle. This method of transportation is to be used whenever a county vehicle is available. Enact operation expenses may be authorized for reimbursement by the department head, in unusual circumstances, where direct credit charges cannot be made to the eCounty and eCounty gas, etc., is not available. (b) Privately sOwned Vehicle. When r-e a eCounty vehicle is not available, this mode may be used if specifically authorized by the appropriate department head. Reimbursement for operation expense shall be limited to the mileage allowance. (c) Public Transportation. When a ne eCowrty vehicle is not available, public transportation may be authorized by the department head, and reimbursement shall be for actual cost incurred. (d) Commercial Airlines. All airline tickets for eCounty related travel must be purchased with the goal of obtaining the best rate for the eCounty, either through David Walter Travel agency or au Lrternet website. Airfare must be billed directly to the eCounty unless prohibited by unusual circumstances. (e) Rental Vehicles. Reimbursement of rental vehicle expenses will not be authorized without prior approval by the County Manager. if approved, the rented vehicle should be secured at the lowest practical cost. Section 5. Travel Destination (a) Local Travel. County employees, who by the normal nahu•e of their duties, are required to travel regularly within the county and are individually authorized by the appropriate department head, are eligible for reimbursement of transportation expense. (b) Special Local Travel. County employees who, in the interest of the eCounty, and with department approval, travel to schools, conferences, meetings, etc., within the county, may be reimbursed, to the limits of the policy for: 1. 'T'ransportation cost 2. Registration cost 3. Meals (only if included as part of meeting or registration fee) 4. Necessary incidental expenses (c) Travel outside the County. Approved travel expenses outside the eCounty for county purposes or purposes in the best interest of the eCounty, for training, conferences, professional meetings, etc., may be reimbursed to the limits of the policy for: 1. Tr•anspot•tation cost 2. Meals 3. Lodging 4. Registration cost 5. Necessary incidental expenses (d) Lodging. Reimbursement of lodging expenses incurred in counties contiguous to Cabarrus will not be authorized without prior approval by the County Manager. When more than one employee occupies the same hotel room, the total lodging expense should be reported on only one s€-tlre curployees• travel vouchers. When 79 Attachment number 5 Page 207 of 362 F-5