AG 2009 09 21 - Laserfiche WebLink

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Article X. Personnel Records and Reports Section 1. Personnel Records Maintenance Such personnel records as are necessary for the proper administration of the personnel system will be maintained by the Human Resources Director. The County shall maintain in personnel records only information that is relevant to accomplishing personnel administration purposes. The following information on each County employee shall be maintained: (a) Name; (b) Age; (c) Date of original employment or appointment to County service; (d) The terms of any written or oral employment contract in the County's possession; (e) Current position title; (f) Current salary; (g) Date and amount of most recent change in salary; (h) Date of most recent promotion, demotion, transfer, suspension, separation, or other change in position classification; and (i) Office to which the employee is currently assigned. The term "salary" includes pay, benefits, incentives, bonuses, and deferred and all other forms of compensation. Section 2. Access to Personnel Records As required by NCGS 153A-98, any person may have access to the information listed in Section 1 of this Article for the purpose of inspection, examination, and copying, during the regular business hours, subject only to such rules and regulations for the safekeeping of public records as the Board of Commissioners may adopt. Access to such information shall be governed by the following provisions: (a) Upon request, records of disclosure shall be made available to the employee to whom it pertains. (b) An individual examining a personnel record may copy the information; and available photocopying facilities may be provided and the cost may be assessed to the individual. (c) Any person denied access to any record shall have a right to compel compliance with these provisions by application to a court for a writ of mandamus or appropriate relief. Section 3. Confidential Information All information contained in a County employee's personnel file, other than the information listed in Section 1 of this Article will be maintained as confidential in accordance with the requirement of NCGS 153A-98 and shall be open to public inspection only in the following instances: (a) The employee or his duly authorized agent may examine all portions of his personnel file, except, letters of reference solicited prior to employment, and information concerning a medical disability, mental or physical, that a prudent physician would not divulge to his patient. (b) A licensed physician designated in writing by the employee may examine the employee's medical record. (c) A County employee having supervisory authority over the employee may examine all material in the employee's personnel file. 43 F-5 Attachment number 6 Page 262 of 362