AG 2009 09 21 - Laserfiche WebLink

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employee deviates from the schedule, the exact number of hours worked each day and each week must be recorded. Exempt Employees The following information will be kept and preserved with respect to each exempt employee: (a) Name in full, (b) Home address, including zip code, (c) Date of birth, if under 19, (d) Sex and occupation, (e) Time of day and day of week on which the employee's workweek begins, (f) Total wages paid each period, (g) Date of payment and the pay period covered, (h) The basis on which wages are paid in sufficient detail to permit calculation for each pay period of the employee's total pay for employment including fringe benefits and prerequisites. Preservation of Records Employee records are maintained and preserved in keeping with applicable laws and regulations. Recordkeeping for Compensatory Time Because there is no time limitation placed on the period when compensatory time must be taken, all records pertaining to compensatory time must be maintained longer than the three year period, including but not limited to: (a) A copy of the provisions of an agreement between the County and the employee before the performance of any overtime work. (b) The workweek when the compensatory hours were earned. (c) The date when the compensatory time was requested. If the compensatory time was denied, the reason for the denial. (d) The workweek when the compensatory hours were taken. Section 10. Payroll Errors, Improper Deductions, Suspensions without Pay Improper or Unlawful Deductions from Pay Every effort is made to ensure that compensation and pay checks are properly computed and calculated. It is against County policy for any employee's wages to have improper or unlawful deductions. If an employee believes his or her pay is incorrect or that an improper or unlawful deduction was made to his or her wages or salary, he or she needs to contact the County payroll office immediately. The payroll department and/or HR department will investigate the matter, make corrections as appropriate, and make prompt reimbursement as required. The salaries of employees exempt under Fair Labor Standards Act, 29 CFR Part 541, maybe reduced or be subject to deductions for the following conditions ONLY: (a) For one day or more full days for absence for personal reasons other than sickness or disability and the employee has no leave to cover the absence. (b) For sickness or disability (including work place injury) if the employee has not qualified for our leave 63 F-5 Attachment number 6 Page 282 of 362