AG 2009 12 21 - Laserfiche WebLink

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c. All bids must be opened in public and the board or governing body shall award the contract. d. Award shall be made to the "lowest responsible bidder or bidders, whose bid meets the requirements and criteria set forth in the Invitation for Bids, taking into consideration quality, performance and the time specified in the proposal for the performance of the contract." In the event the lowest responsible bids are in excess of the funds available for the project or purchase, the governing body is authorized to enter into negotiations with the lowest responsible bidder or bidders above mentioned, making reasonable changes in the specifications as may be necessary to bring the contract price within the funds available, and may award a contract to such bidder. e. All contracts must be executed in writing. f. The successful bidder may be required to post a performance bond in the amount of 100% of the total bid price to the County. Performance bonds are due prior to contract execution as a guarantee of the faithful performance of the terms and conditions of the contract. Performance bonds are required for construction or repair contract for projects over $500,000 per NCGS §143-129(c) and for each contract over $50,000 per NCGS §44A-26; and, must be in the form of a bond, certified check, or cash. g. There is no minimum number of bids required for apparatus, goods, supplies and equipment. If only one response is received, it can be opened and awarded based on a determination that the prices are fair and reasonable. 2. Purchasing Procedures The formal bid process may take up to ten (10) weeks to complete once a request has been received, therefore, planning and scheduling is of the utmost importance. a. Written specifications must be prepared. Good, clear specifications are an essential aspect of competitive bidding. Quality and service can be as important as price; therefore, specifications are needed that will F-5 Page 18 of 48 Attachment number 1 Page 83