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AG 2009 12 21
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AG 2009 12 21
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Last modified
2/8/2010 4:38:54 PM
Creation date
11/27/2017 11:27:35 AM
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Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
2/8/2010
Board
Board of Commissioners
Meeting Type
Regular
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Reasonable changes means minor changes that are unlikely to make a difference <br />in the positions of the bidders, so as to make re-advertisement with revised <br />specifications unnecessary. <br />If significant changes including major increase or decrease in quantity of <br />material, or in the overall design, approach, or method are made compared to the <br />original specifications, the project should be re-advertised. <br />VII. "PREDOMINANT ASPECT" RULE <br />Some contracts involve both a service and the purchase of tangible property. In <br />these cases, the "predominant aspect" rule is applied in determining the best <br />approach for obtaining the service and goods. <br />If the service component of the contract is the predominant aspect of the contract <br />(in terms of relative costs or importance to the contracting unit) the contract is <br />characterized as a service and a Request for Proposals (RFP) should be used. <br />If the purchase of supplies or equipment is the predominant aspect of the <br />contract, an Invitation to Bid (ITB) should be used. <br />VIII. PUBLIC RECORD <br />Formal bids received in response to an ITB are subject to public inspection once <br />they are opened and must be made available for inspection, subject to reasonable <br />limitations necessary to maintain their integrity and to properly conduct the <br />bidding procedure. Custody of the bids must be maintained to avoid any <br />possibility that bids might be altered or that portions might be misplaced or <br />removed. <br />There is only one exception to the rule that formal bids are public record once they <br />are opened. State statutes provides an exception for information contained in a <br />bid that meets the definition of a trade secret under state law, and such must be <br />designated at the time the bid is submitted. <br />Page 32 of 48 <br />F-5 <br />Attachment number 1 <br />Page 97 <br />
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