AG 2009 12 21 - Laserfiche WebLink

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economy for the purposes intended and to encourage competition in satisfying the County's needs. Specifications shall not be unduly restrictive. Brand Name "or Equal" specifications may be used when it is determined that: 1. No other design or performance specification or qualified products list is available; or, 2. Time does not permit the preparation of another form of purchase description not including a brand name specification; or, 3. The nature of the product or the County's requirement makes use of a brand name "or equal" specification suitable for the procurement; or, 4. The use of a brand name "or equal" specification is in the County's best interest. XI. VENDOR APPLICATIONS Sourcing of vendors is accomplished through means such as references, internet, referrals, recommendations and direct requests. All vendors are encouraged to complete a Vendor Information Form, which can be obtained by contacting the Purchasing Office. The form is also available via the internet by downloading and printing it from the Cabarrus County website: www.cabarruscountv.us/Finance/vendor~uide.html. Completed vendor information forms do not officially register, certify, approve or guarantee opportunity for business with the County. Vendors are responsible for checking advertisements and web site for bid opportunities. XII. VENDOR RELATIONS Interaction between vendors (and prospective vendors) and representatives of the County is essential for a professional and effective purchasing program. Good vendor relations are valuable business assets, established through mutual confidence. Purchasing desires vendors, by timely offerings and advice, to supply it with adequate information concerning their materials, equipment, facilities, methods or ideas which have potential for practical application. F-5 Page 34 of 48 Attachment number 1 Page 99