AG 2008 07 21 - Laserfiche WebLink

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constitute a shortage of entire meal(s), and the cost of these meals will be deducted from the Caterer's bill accordingly. Cost of the meals shall be the contract price including tax plus total administrative expense figured per meal. This cost shall be the total unit cost established in the Home and Community Care Block Grant Funding Plan as submitted to Centralina Council of Governments Area Agency on Aging by the Cabarrus County Department of Aging. Meals shall be prepared under properly controlled temperatures. After preparation and packaging of meals, they must be delivered to all LunchPlus Club sites within three hours. Caterer will take and record temperatures of food before it is placed in the holding equipment. Recorded temperatures will be kept on file until the end of the contract period and made available to the Purchaser for review upon request. Assembled meals shall be held in properly refrigerated and/or heated areas that meet sanitation standards. The Caterer will be responsible for maintaining hot foods at 140°F degrees or above and cold foods at 40°F degrees or below during delivery. All meals must be delivered to all LunchPlus Club sites in Cabarrus County between 9:00 a.m. and 11:00 a. m. If the time schedule is not met within twenty minutes, the Program may purchase meals from an alternate source and charge the meals cost plus related expenses to the Caterer. Alternately, the Program may elect to accept meals delivered more than finrenty minutes late to a site, but Purchaser shall only pay for the number of meals that can be served to the Program participants remaining at the LunchPlus Club site at the actual time of serving. The Purchaser will not be obligated to pay for any meals that are not served due to late delivery. The time that the meals were prepared must be recorded on delivery receipts for site supervisors to inspect, and the number of meals ordered each day recorded per LunchPlus Club site. Meal receipts must be in triplicate and signed by Caterer's representative and by the LunchPlus Club site supervisor upon receipt of meals. The signatures affixed to the receipt demonstrate only that the meals were delivered and does not certify correct portions or condition of food delivered. The loading and unloading of containers from the vehicles into and out of the LunchPlus Club sites shall be the responsibility of the Caterer. The Caterer must have back-up vehicles available for the delivery of meals in the event of a breakdown. A designee of the Purchaser will examine one meal selected at random from meals supplied by the Caterer each day. This examination will include measurement of component weights, as well as visual examination for color and appearance and a taste testing for texture, flavor and absence of flavor defects. In addition, the Purchaser shall have the option of periodically drawing random samples for more detailed analysis by a recognized laboratory and/or may requested documentation from the Caterer testifying to the quality of food products used. F-1 5