AG 2008 09 22 - Laserfiche WebLink

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C. Personnel: All of the duties and services rendered or performed in the activity of this project will be under the Grantees supervision, and all personnel engaged in the work shall be fully qualified and shall be authorized or permitted under federal, state, and local law to perform such services. Salary and other compensation for county personnel engaged in the work shall be based on established county personnel policies covering qualifications and development and maintenance of job descriptions, and salaries shall be established in accordance with the counties approved pay classification plan. Personnel costs shall not be allowable as costs to be financed in whole or in part with this grant award, unless the position or allowable cost thereof is specifically contained within the narrative portion of the application and the approved budget and then only as to the cost therein designated as approved. All increases in county personnel salaries acid other compensation must be implemented in accordance with the counties personnel polices and pay classification plan, as approved by the County Board of Commissioners. Documentation of such increases shall be made available to the NCDOCCJPP upon request. D. Contracts for Professional Services: The Grantee assures that in any NCDOCCJPP program or project requiring the procurement of contractual services a competitive bidding or competitive negotiation process will be used when appropriate and practical and when required by law or by county policy. In all cases the Grantee shall secure the most cost-effective manner of providing services. In the case where the county opts not to use a competitive process and the cost of contractual services exceeds the range of typical rates for such services in other counties, the NCDOCCJPP may require the county to make a request for proposals or utilize competitive bidding before expending funds for contractual services: Contracts shall contain information about the scope and costs of services to be rendered and the number of persons to be served. The Grantee shall draft service contracts according to CJPP guidelines for proposed contracts, and the Grantee shall have the responsibility for securing from CJPP such guidelines before entering into contracts far services. A copy of the proposed contract must be submitted for consideration during the NCDOCCJPP review of the Grantees plan or application. No hinds snay be expended for contract agreements until such contracts are received and approved as a part of the grant application process. B. Insuxance and Indemnification: Grant funds may not be committed for insurance or indemnification expenses unless the Grantees plan and application demonstrate that a) types and extent and cost of coverage will be in accordance with local government policy and sound business practice and b) costs will not be charged for contributions to a reserve for aself-insurance program. Grant funds may not be requested by the Grantee if any expenditures are to be made for insurance or indemnification costs for which the above certification cannot be made unless complete details and justification have been submitted to the NCDOCCJPP and prior approval has been granted. Page $---July 1, 200$ to June 30, 2009 Item# 10 Attachment number 1 Page 60 of 199