AG 2007 09 17 - Laserfiche WebLink

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Memorandum To: Board of County Commissioners From: Pamela S. Dubois, Deputy County Manager Date: August 30, 2007 Subject: Budget Revision for Demolition and Landfill Scale House Project A request is being made to increase the budget in the amount of $165,000 using Landfill fund balance. The original budget for the Project totaled $460,000. This figure was estimated without any architectural drawing. Several items during the bid process changed which is causing the request for additional funds and one significant item was inadvertently left out of the budget process. First, we decided that it would benefit the Landfill operations for the Scale House attendant and the Landfill Manager to be located in the same facility. Currently there are two trailers that provide the office space for the scale house attendant and the Landfill manager. Both structures are aged. By combining the two offices, we gain efficiency in operational cost and administration of the scale house operations since the landfill manager is the backup for the scale house attendant. There is no specific dollar figure attached to this change. Also, at the advice of the General Services Director, Kyle Bilafer, we have opted to accept the alternative bid to include a metal roof versus shingles which will serve in reducing the maintenance cost over the life of the building. This additional cost if $8,000. In the current scale house facility, a catwalk exists for the attendant to walk on to view the loads being brought into the landfill to inspect for potential hazazdous materials. In the proposal before you with the assistance of Information Technology, a camera is proposed which will provide this view for the attendant of the top of the loads brought in for dumping. This camera will also function as a surveillance camera to aid in providing security measures since the landfill has experienced many break-ins over the years. This added $5,000 to the project. Due to the location and expansion of the scale house, the existing well has to be abandoned at a cost of $1,000 and a new well dug at a cost of $3,500. This will also aid in the maintenance and cleaning of the new facility in that the current well produces orange water that is not suitable for drinking and stains the facility fixtures. The current scales have been in use since 1992 and are nearly worn out. They were not budgeted as part of the construction project and were inadvertently unbudgeted in the equipment line item. The scales were informally bid at a replacement cost of $65,000. F-~o