AG 2006 01 23 - Laserfiche WebLink

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I I I I I I I I I I I I I I I I I I I facility. The purchase or acquisition of any additional materials, equipment, accessories or supplies, or the provision of any training, shall be the sole responsibility of Sub-grantee and shall not be reimbursed under this MOA. D. Sub-grantee shall submit invoice (s) for item (s) received and Payment Package to the NCEM Homeland Security grants coordinator requesting reimbursement. The Grantee will reimburse Sub-grantee for eligible costs as outlined in the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits. E. Maintain inventory control of all items as outlined in the applicable federal regulations, and the applicable U.S. DOJ Office of Justice Programs Financial Guide, attached and incorporated by reference herein. F. Complete the procurement process not later than APRIL 30, 2006. G. Comply with the applicable federal statutes, regulations, policies, guidelines and requirements, reporting requirements and certifications as outlined in the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits and as outlined in the Standard Assurances. H. All original records pertinent to this MOA shall be retained by Sub-grantee three years from the date of the final Financial Status Report as outlined in the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits and the USDOJ Office of Justice Programs Financial Guide, with the following exception: If any litigation, claim or audit is started before the expiration of the three year period and extends beyond the three year period, the records will be maintained until all litigation, claims or audit findings involving the records have been resolved. VIII. FUNDING AND COMPENSATION The Grantee will reimburse Sub-grantee for the actual eligible costs incurred, not to exceed $100,000 to procure CIP equipment as described in Annex A of this MOA. Funds will be provided by the Grantee. The allocation of funds will be from the DOJ/DHS/ODP FY 2003 Part II Statewide Domestic Preparedness Grant. All terms and conditions ofthis Agreement are dependent upon and subject to the allocation of funds from DOJIDHS/ODP and the Department of Crime Control and Public Safety, Division of Emergency Management for the purposes set forth and the MOA shall automatically terminate,if funds cease to be available. Allowable eligible costs shall be determined in accordance with the applicable federal regulations, including but not limited to, 28 C.F.R. Parts 66, 67, 69 and 70, and the applicable USDOJ, OJP, ODP Program Guidelines and Application Kits available at htto:llwww.ojp.usdoi.gov/guidelinesinfo.htm, OMB Circulars A-21, A-87, A-In, A-128 and A- 133, the U.S. DOJ Office of Justice Programs Financial Guide available at http://www.ojp.usdoi.gov/FinGuide/, and the approval of the SAA FOR THE STATE OF Page 3 of 11 F-5