AG 2006 02 20 - Laserfiche WebLink

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November 21, 2005 (Regular Mee~ing) [Q)~~~lF Page 418 construction requires the purchase of right-of-way and construction easement from Cabarrus County. The DOT has offered $1,500.00 in compensation. The Cabarrus School Board has requested that the $1,500.00 payment be given to Harris Road Middle School. Fletcher L. Hartsell, Jr., County Attorney, requested that the right- of-way request be deferred until the December meeting to allow an opportunity for further discussion with the Department of Transportation officials. UPON MOTION Commissioner Privette, seconded by Chairman Carpenter and unanimously carried, the Board deferred the purchase of the right-of -way on Harris Road by the North Carolina Department of Transportation and the request for the payment to be given to the Harris Road Middle School until the December meeting. (G-6) Establishment of a Historic Commission Jonathan Marshall, Commerce Director, presented a four-step outline as to how the County can increase its role in identifying and protecting historic sites within the county. The outline included the following steps: (1) Examine existing sources to identi fy historic properties; (2) Further evaluation of each identified site by professionals with expertise in this area; (3) The Board may choose to create a historic commission as part of the evaluation process; and (4) The Board and/or historic commission could create guidelines or an ordinance protecting identified historic properties and sites. Mr. Marshall reported there would be limited staff time that could be devoted to this project each week. There was a brief discussion on using in identifying historical properties and historic commission. Mr. Day suggested participate in a joint commission. existing agencies for assistance possible appointments to the that all municipalities could UPON MOTION of Chairman Carpenter, seconded by Vice Chairman Carruth and unanimously carried, the Board directed staff to provide additional information on the establishment and/or structure of a historic commission at its January 2006 meeting. (G-7) Contract Award for Digital Multi -Function Devices (Copiers) for All County Departments Pam Dubois, Deputy County Manager, reported a Request for Proposal was distributed to 18 vendors with seven vendors submitting a bid for digital multi -function devices (copiers). Toshiba Business Solutions, Inc. (TBS, Inc.) was the low-bidder with a total annual cost of $76,920.00 with monthly payments of $6,410.00 and a per copy "click" rate of $.0075. The bid tabulation was as follows: CABAllROS County MPD RTf - Bid Tabulation 'No .specs "specs Bid not met not met ns CCD CCD CCD Lanier Carolina. Sy.td DAnk. x. rox IItON kOD-tUD Canon ShArp LAllier Alternate Monthly Lease (base) 6410.00 0.00 8537.00 13512.00 9962.95 1444.05 9621.79 9230.31 9401.14. 10824 .. Monthly Property tox 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 " .00 TOTAL Ah"NUAL LEA.SE 76920.00 0.00 lO24H.OO 162864.00 119554.20 89328.60 115461.48 110764.44- 112813.68 129U.3 " Per Copy Click Rate 0.0075 0.0067 0.0078 0.0092 0.0074. 0.0074 0.0074 0.0015 0.0075 Scan Click. Rate Addi:.ional necessary costs 0,00 0.00 0.00 0.00 23000.00 0.00 0.00 0.00 267.72 267.72 Ms. Dubois further reported that a bid protest was received from one of the bidders. She asked the County Attorney to address that issue. Fletcher L. Hartsell, Jr., County Attorney, reported a bid protest from Lanier questioned the difference between the words "rental" and "lease." He stated this issue had been addressed by changing the word "rental" to "lease" in the revised contract that was distributed to the Board at the beginning of the meeting. Mr. Hartsell stated all bidders received and bid on the same bid documents and Toshiba was the low bidder. Also, he briefly commented on the legal action involving Systel, which did not bid on the equipment. Commissioner Privette made a motion that the decision on the copier bid be stayed until the Board can hear the protest and then make a decision. A--3