AG 2006 03 20 - Laserfiche WebLink

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together the map and plot the color-coded parcels that would provide a helpful visual while working through the applications pending. The Board discussed where to place the maps and decided to include the libraries along with the register of deeds, commerce, tax assessors, Natural Resource Conservation Service, Cooperative Extension Office, Soil and Water Conservation District Office, Farm Bureau, and Farm Service Agency office. There was some discussion about properties that straddle 2 county lines. It was decided that if they qualify for present value land use, then they were able to apply for participation in the voluntary agriculture district ordinance. When land use is in question, contact Danny Seamone for his assessment. There was discussion about the pending applications. Jonathan advised using application numbers such as (2006-0 I) and include a staff report and checklist for every application indicating all procedures have been completed prior to the Board Action. The duties of the clerk were explained and it was understood that all actions taken and all recommendations were to be recorded and that there could be written monthly reports to the Board of Commissioners. Annual report should be given orally at the December or January meeting. Debbie Bost was to contact Susie Bonds, Clerk to the Commissioners, about the software available to record proceedings and how and when to post meeting notices for public meetings and hearings. There was some discussion about the city having to provide notice for condemnation and there would have to be a provision for this with communication established. The Enhanced ordinance would be recorded with the Register of Deeds and the contract between the land owner and the county will be recorded. Debbie Bost is to contact the county attorney about a legal contract for this program. The group discussed eligible land and the minimum number of meetings. It was decided to meet quarterly with the understanding that during formation, it might be necessary to meet more frequently. It was decided that morning meetings are better for the Board. The Board would be ready to act on the rules of procedure and pending applications at their next meeting. The staff would obtain the needed maps and a meeting notice would go out about the next meeting on February 28, 2006 at lOam at the Extension Office. The final comments were about the procedures for voting and could all of one type of application be voted on with one vote or was each application a separate vote? Staff would find an answer. Copies of the applications would be delivered to Danny Seamone, Colleen Nelson in Planning, Matt Kinane in NRCS and Soil and Water, and to Turner Morrison with Farm Service Agency. The meeting adjourned at 5:35pm. Deborah G. Bost, County Extension Director, Recorder Approved 2/28/06 I - I