AG 2006 06 19 - Laserfiche WebLink

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The Caterer warrants that the meals delivered under this Agreement will be wholesome and suitable for human consumption. The Purchaser shall not be obligated to accept or pay for any food items ~hat are spoiled, damaged, unwholesome or not delivered in time for serving as specified. The Caterer shall bill the Purchaser each calendar month for meals provided. After verification of proper billing, the Purchaser shall pay such billing within fifteen (15) days of the receipt of the invoice. Bills presented to the Purchaser by the Caterer must include the following information: 1) a daily accounting of the number of meals delivered to each LunchPlus Club site and the original signed copy of each delivery ticket organized by location and consecutive day; 2) the total nUn1ber of meals delivered; 3) the total cost for meals delivered excluding tax; 4) tax figured on this amount; 5) the amount of the total billing. The Caterer shall maintain full and accurate sales records of purchases and billings made in connection with this Program. Caterer will prepare and furnish any and all reports of other documentation requested by the Purchaser. All such records, reports and documentation sh.1I be kept on file for five (5) years after the last date covered by this agreement. Authorized representatives of the Purchaser, North Carolina Division of Aging and Adult Servides and United States Department of Health and Human Services shall have access to all Caterers' records for audit and review at a reasonable time and place with advance notice to the Caterer. The use of USDA cas~ resources at the level instructed by the North Carolina Division of Aging for FY 2007 must be assured by the Caterer. Detailed records must be maintained on USDA Icash resources by Caterer. These records must also provide documentation to the program that the cost per meal includes raw food purchases of U.S. grown or produceD food equivalent to the current USDA rate. Should USDA commo~ity/bonus foods become available, Purchaser will negotiate with Caterer in using food$' according to state regulations. This agreement will be made a part of the food contradt by an attached amendment. The Caterer represent. it has or will secure at its own expense, all personnel required to perform the services d~scribed in this Agreement. I The Caterer must ass\.Jre that a qualified person is in charge of meal preparation and delivery, who can be qontacted at any time during normal business hours (8:00 a.m. - 5:00 p.m.). The nam~ and title of that individual and the name and title of alternate persons must be provi~ed to the Purchaser. ! The Caterer must proVide a Registered Dietitian to approve any food substitutions on the menus provided. trhe menu change must be dated and signed by the Registered Dietitian on the appropriate form and mailed to the Purchaser. (Schedule A) 6 F-~