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N.C.G.S. S 143-157.1 FORM Background Action Required By December 1, 2005 Submit Separate Form for Each Body Questions? North Carolina General Statute 143-157.1 SOS revised 08/2005 North Carolina Department of the Secretary of State Appointment Reporting For the Period July 1, 2004 - June 30, 2005 General Statute 143-157.1 requires that certain appointing authorities report to the Department of the Secretary of State annually by December 1 the number and gender of appointments made during the preceding year. These reports are compiled by our office and transmitted to the Governor and General Assembly. Please review the statute (reprinted below) to determine whether you should complete and return this form to our office. There is no filinl! fee requirement pursuant to this law. If the law applies to you, please complete the information requested below and return form(s) to: North Carolina Department of the Secretary of State Attention: Appointment Reporting PO Box 29622 Raleigh, NC 27626-0622 DEADLINE: Return form(s) before December I, 2005. Please make as many copies of the form as necessary to provide a SEPARATE FORM for each entity (board, commission, council or committee) to which the appointing authority makes appointments. PROVIDE DATA USING FORMAT IN TIDS FORM-NO FORMAT SUBSTITUTIONS. When multiple authorities appoint to same entity, each authority must prepare its own separate report. Questions regarding whether this law applies to you (i.e., whether you should submit a report) should be directed to your legal counsel. Any questions regarding "how to file" may be directed to the Department of the Secretary of State at 919.807.2005, or by email toAoooint<alsosnc.com Reports on gender-proportionate appointments to statutorily created decision-making bodies. (a) In appointing members to any statutorily created decision-making or regulatory board, commission, council, or committee of the State, the appointing authority should select from among the most qualified persons, those persons whose appointment would promote membership on the board, commission, council, or committee that accurately reflects the proportion that each gender represents in the population of the State as a whole or, in the case of a local board, commission, council, or committee, in the population of the area represented by the board, commission, council, or committee, as determined pursuant to the most recent federal decennial census, unless the law regulating such appointment requires otherwise. If there are multiple appointing authorities for the board, commission, council, or committee, they may consult with each other to accomplish the purposes of this section. (b) Except as provided at the end of this section, each appointing authority described in subsection (a) shall submit a report to the Secretary of State annually by December 1 which discloses the number of appointments made during the preceding year from each gender and the number of appointments of each gender made, expressed both in numerical terms and as a percentage of the total membership of the board, commission, council, or committee. A copy of the report shall be submitted to the Governor, the Speaker of the House of Representatives, and the President Pro Tempore of the Senate. In addition, each appointing authority shall designate a person responsible for retaining all applications for appointment, who shall ensure that information describing each applicant's gender and qualifications is available for public inspection during reasonable hours. Nothing in this section requires disclosure of an applicants identity or of any other information made confidential by law. In those cases where a county or a city is the appointing authority, all the reports referred to above shall be filed with the clerk to the board of county commissioners or the city clerk whichever is applicable. Such reports shall be reported annually by December 1 to the governing boards of the respective county or city and to the Secretary of State. J - I