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Attachment A - DOJ Exercise Grant Guidelines Fiscal Year 2002 Authorized Exercise Cost List Funds from the exercise allocation may be used to enhance the capabilities of state and local first responders by covering the costs of WMD exercises. Allowable costs fall into five distinct categories: 3. 4. 5. Hiring of full or part-time staff or contractors/consultants to support exercise activities; Overtime for first response/exercise management personnel involved in the planning and conduct of exercises; Travel associated with exercise planning and conduct; Supplies consumed during the course of exercise planning and conduct; and; Other costs related to the planning and conduct of exercise activities. Staff' or Consultants - Full or part-time staff may be hired to support exercise-related activities. Payment of salaries and fringe benefits must be in accordance with the policies of the state or unit(s) of local government and have the approval of the state or the awarding agency, whichever is applicable. The services of contractors/consultants may also be procured by the state in the design, development, conduct and evaluation of WMD exercises. The applicant's formal written procurement policy or the Federal Acquisition Regulations (FAR) must be followed. Overtime -Payment of overtime expenses will be for work performed by award (SAA) or sub- award employees in excess of the established workweek (usually 40 hours). Further, overtime payments are allowed only to the extent the payment for such services is in accordance with the policies of the state or unit(s) of local government and has the approval of the state or the awarding agency, whichever is applicable. In no case is dual compensation allowable. That is, an employee ora unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time (e.g., 1:00 p.m. to 5:00 p.m.), even though such work may benefit both activities. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation and Unemployment Compensation. Travel - Travel costs (i.e., airfare, mileage, per diem, hotel, etc.) are allowable as expenses by employees who are on travel status on official business related to the planning and conduct of the exercise project(s). These costs must be in accordance with either the Federal or an organizationally approved travel policy. Supplies - Supplies are items that are expended or consumed during the coiarse of the planning and conduct of the exercise project(s) (e.g., copying paper, gloves, tape, and non-sterile masks). Other Items - These costs include the rental of space/locations for exercise planning and conduct, exercise signs, badges, etc. Page 7 of 7