AG 2004 04 19 - Laserfiche WebLink

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March 23, 2004 To: Mr. John Day, Cabarrus County Manager Mr. Mike Downs, Cabarrus County Deputy Manager Ms. Cathie Straub, Cabarrus County Budget Officer From: Mr. Steve L. Little, Director Cabarrus County Parks and Recreation Department Subject: Recommended Fiscal Year 2004-2005 Fees and Charges Policy Attached is the recommended FY 2004-2005 Fees and Charges Policy for the Cabarrus County Parks and Recreation Department. The policy explains the purpose, the method of charging fees, the need, the fees schedule and special consideration for variances. As established in the Fees and Charges Policy, the fees schedule and policies are reviewed and updated annually. Following are additions to and changes in the current policy: 1) Currently, Cabarrus County waives park fees to school groups Monday - Friday 8:00 a.m. - 4:00 p.m. At all other times, the normal fees/charges apply. Recommended is the following: no charges or fees will be assessed by either party for use of schools and park facilities. (Budget amount of $5,000 for the use of Cabarrus County Schools was eliminated in FY 2004-2005.) Any consumable materials, special supervision or cleanup/maintenance shall be paid by the associated group for the requested facilities. 2) In the past, our Department utilized a "no refund policy" that required the citizens to take a credit for a future program or park reservation instead of a full refund. Due to public demand, the Department implemented a refund policy for advance payment for park/program participation fees. Since our policy has changed and the Department is giving refunds, we are recommending a cancellation or processing fee for park reservations. Our recommendation is to charge a 25% cancellation or processing fee if a park reservation is cancelled in less than 14 days before the