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Immediately upon completion of the travel, the employee will present an approved trip sheet to <br />the Finance Department and return any money advanced in excess of the actual expenses <br />approved on the trip sheet within ten (10) working days to the Finance Department. Any amount <br />advanced and subject to return to the county, not promptly refunded, may be deducted from pay <br />due the employee. <br /> <br />Section 8. Travel Procedure <br /> <br />a. The County Manager, upon recommendation of the department head, has <br />the responsibility to determine whether the proposed travel is eligible for <br />reimbursement of expenses. <br /> <br />b. If the trip is eligible for a travel advance, the employee should make a <br />written request, sufficiently in advance, to allow the request to be processed and a <br />check prepared. <br /> <br />c. Travel is performed. <br /> <br />d. A trip sheet is completed by traveler, received and approved by the <br />department head, and forwarded to the Finance Department. <br /> <br />e. Auditing - All department head travel will be audited by the Finance <br />Director and reviewed by the County Manager. All employee travel is subject to <br />periodic audit by the Finance Department. <br /> <br />f. Trip Cancellation - When an employee cancels an approved trip and the <br />county has paid airfare, registration and other related fees, or issued a travel <br />advance, a memo must be sent to the Finance Department explaining the <br />cancellation. <br /> <br />74 <br /> <br /> <br />