AG 2004 07 26 - Laserfiche WebLink

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Co Do to Audit and Inspection: The Grantee agrees to have performed an annual audit of the NCDOCCJ'PP-funded project and submit a copy to the Office of State Auditor and make a copy available locally for inspection by NCDOCCJPP staff. This annual audit requirement is satisfied if the NCDOCCJPP-funded program is part of the Grantee's annual single audit. Grantees receiving $300,000 or more in NCDOCCJPP funding annually must also meet audit compliance requirements of the Single Audit Act of 1984, as amended. The North Carolina Department of Correction, and the State Auditor's office, or any of their duly authorized representatives, shall have access for the purpose of audit and examination to any books, documents, papers, and records that pertain to this project. If as a result of inspection of the audit, any project expenditure is disallowed, the NCDOCCJPP may in its sole discretion reduce the amount of the grant award by the amount disallowed or demand repayment. Reporting Requirements: The Grantee agrees to submit financial reports, monitoring/evaluation reports and/or information in writing or electronically as required by the NCDOCCJ-PP. The Grantee agrees to provide regular progress reports according to the schedule and format set by the NCDOCCJPP. Release of Information: All non-client records, papers, and other documents kept by the Grantee and any contracts under the grant relating to the receipt and disposition of NCDOCCJ-PP funds are required to be made available under the terms and conditions of applicable state regulations. These records must be kept on file for three years following the close of each annual grant period. Assignment of Interest: The Grantee shall not assign any interest in this grant agreement and shall not transfer any interest, whether by assignment or notation, without the prior written consent of the Grantor thereof, except as specified herein. Third Party Participation: The Grantee may enter into a contract or agreement for execution of NCDOCCJPP project activities or for provision of services described in the approved NCDOCCJPP plan or application. Any such contracts or agreements shall provide that the Grantee will retain ultimate control and responsibility for the project and that the service provider or contractor shall be bound by the Grantee's NCDOCCJPP grant award contract and conditions. This includes services provided to the Grantee by an advisory board or any advisory board committees or subcommittees, by volunteers, by state and local agencies or any other parties. In any case, where the Grantee enters into an agreement or a contract with third parties, and when such agreements or contracts are not contrary to law, the NCDOCCJPP shall not be obligated or liable for any breach of contract or other action in law to any party other than the original Grantee. The Grantee is responsible for acquiring and following NCDOCCJ-PP guidelines covering payment of indirect costs before agreeing to pay administrative costs with grant funds. The Grantee shall provide one copy of any such written agreements or contract documen~ to the NCDOCCJPP in the Grantee's annual community corrections plan or in any amendments involving the same. Approval of the Grantee's annual community Page 2---July 1, 2004 to June 30, 2005