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AG 2004 07 26
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AG 2004 07 26
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Last modified
3/9/2006 9:20:03 PM
Creation date
11/27/2017 11:38:35 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
7/26/2004
Board
Board of Commissioners
Meeting Type
Regular
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The Grantee shall be responsible for providing sufficient notification and review of a <br />particular site for a facility or program paid for in whole or in part with NCDOCCJPP funds. <br />The Grantee must provide written verification of site approval before proceeding with the <br />expenditure of any funds for such a facility, except that a fee such as reasonable earnest <br />money may be paid with prior written approval of the NCDOCCJPP. Written notice of plans <br />to locate a facility or program shall be provided by the Grantee county to the Board of <br />County Commissioners in the Grantee county and, if a different county, to the Board of <br />County Commissioners in the county in which the proposed facility or program is to be <br />located. A copy of this notice shall also be provided to the Grantor. <br /> <br />It is the specific responsibility of the Grantee to ensure that the Board(s) of County <br />Commissioners and any local government body with authority over the Grantee county or <br />the jurisdiction in which the facility or program is to be located approves of the use of a <br />particular site for any operations paid for in whole or in part by NCDOCCJPP funds. <br />Further, title to any property must be held as stated in III. K. above. <br /> <br />IV. Operational Procedures <br /> <br />Ao <br /> <br />County Policies In Effect: The Grantee county shall manage the grant funds and ensure that <br />the program operation and all grant fund expenditures are carried out under the fiscal policies <br />of the Grantee county, except where otherwise provided for in this contract. <br /> <br />Implementation of Project Within Sixty Days: The Grantee agrees to implement <br />NCDOCCJPP projects within sixty days following the grant contract effective date, except <br />as provided below or be subject to automatic cancellation of the grant. An extension may <br />be authorized if requested and justified in writing during the initial sixty-day period. <br />Implementation includes hiring of staff or expenditure of funds as stated in the budget of an <br />approved NCDOCCJPP plan or application. <br /> <br />Co <br /> <br />Accounting Requirements: Grantee agrees to record all project costs following generally <br />accepted fund accounting procedures. A separate account number or cost recording system <br />must separate all project costs fi.om the Grantee's other or general expenditures. Adequate <br />documentation must be maintained for all project expenditures and commitment of funds. <br />Such financial records and supporting documentation must be retained and available for <br />audit purposes for three years following the end of the grant period. Adequate <br />documentation is defined as follows for each major budget category: <br /> <br />Personnel: Documentation must include time and attendance records, ,payroll <br />periods, payment rate and a brief description of the service(s) provided. Time <br />Reports must be signed by the employee and supervisor. This requirement applies <br />to all personnel paid from NCDOCCJPP grant funds. All salary increases must <br />comply with CJPP policy and be approved as a part of the annual grant submission <br />or in subsequent program/budget amendment requests. <br /> <br />Page 4---July 1, 2004 to June 30, 2005 <br /> <br /> <br />
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