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AG 2004 07 26
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AG 2004 07 26
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Last modified
3/9/2006 9:20:03 PM
Creation date
11/27/2017 11:38:35 AM
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Template:
Meeting Minutes
Doc Type
Agenda
Meeting Minutes - Date
7/26/2004
Board
Board of Commissioners
Meeting Type
Regular
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including financial reports, through the month for which reimbursement is being <br />requested. <br /> <br />At no time shall the Grantee request or have on hand funds in excess of the amount necessary <br />for expenditure within the next ninety days. The balance of grant funds remaining at~er the <br />completion of a project as authorized in the approved application will automatically revert <br />to the NCDOCCJPP account for unrestricted reallocation by the NCDOCCJPP as provided <br />for in the Criminal Justice Partnership Act. <br /> <br />Grant Adjustment: The Grantee must obtain prior written approval from the NCDOCCJPP <br />for major project changes. These include, but are not limited to the following: a) changes <br />of substance in project activities, designs, or research plans set forth in the approved <br />application; b) changes or deviations which might alter the project scope or intent; c) <br />changes in the project director and/or key professional personnel identified in the approved <br />application; d) changes in the approved budget with the exception of those changes permitted <br />in accordance with provisions cited later in this section, and e) changes in the length of the <br />grant' period. Requests for budget amendments are to be submitted on the NCDOCCJPP <br />Budget Amendment Forms. No equipment purchases or salary increases not included in the <br />approved budget may be made without prior approval of NCDOCCJPP. <br /> <br />The Grantee may deviate from quantities of equipment items in the approved budget as long <br />as the total dollar amount of the equipment budget is not exceeded and the equipment is <br />being purchased at the lowest possible reasonable price, provided written notification is <br />submitted to the NCDOCCJPP prior to purchase. This notification shall be maintained in <br />the project file by both the NCDOCCJPP and the Grantee. In changing the approved budget <br />in the course of a grant year, the Grantee may not transfer a cumulative total of more than <br />$10,000 or 10% of the total award amount, whichever is less, without prior approval of the <br />NCDOCCJPP. This applies to transfers between, among or within the major budget <br />categories. All changes in the approved budget must comply with CJPP policy and <br />requirements in the grant award, and all portions of the grant contract. Requests for <br />approval of budget amendments shall be made in time to allow ten working days for <br />staff review and consideration. Budget amendments may not be made after May 15 of <br />the annual grant period. Transfers not requiring approval must be reported in regularly <br />required financial reports. <br /> <br />Fe <br /> <br />Procurement Standards and Procedures: Grantees shall meet the minimum requirements <br />for procurement standards and procedures contained in State law as further limited in this <br />paragraph. All items procured with NCDOCCJ-PP grant funds must be the property of the <br />Grantee, not any of its employees or contractors. All procurement shall be accomplished by <br />obtaining adequate and effective competition to the maximum practicable extent consistent <br />with the value and specification of supplies and services to be produced. Publicly advertised <br />procurement with sealed bids and public openings shall be the preferred method. A system <br />of contract administration shall be maintained to assure the following: 1) contractor <br />conformity with the terms, conditions, and specifications of the contract purchase order and <br />2) adequate follow up of all deliveries. The Grantee must maintain procurement records <br /> <br />Page 6---July 1, 2004 to June 30, 2005 <br /> <br /> <br />
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