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De <br /> <br />to <br /> <br />Co <br /> <br />for the following unless prior written approval separate from the Grantee's plan and <br />application is obtained from the NCDOCCJ'PP: a) purchase of raw land or b) entertainment. <br /> <br />Personnel: All of the duties and services rendered or performed in the activity of this project <br />will be under the Grantee's supervision, and all personnel engaged in the work shall be fully <br />qualified and shall be authorized or permitted under federal, state, and local law to perform <br />such services. Salary and other compensation for county personnel engaged in the work shall <br />be based on established county personnel policies covering qualifications and development <br />and maintenance of job descriptions, and salaries shall be established in accordance with the <br />county's approved pay classification plan. <br /> <br />Personnel costs shall not be allowable as costs to be financed in whole or in part with <br />this grant award, unless the position or allowable cost thereof is specifically con-tained <br />within the narrative portion of the application and the approved budget and then only <br />as to the cost therein designated as approved. All increases in county personnel salaries <br />and other compensation must be implemented in accordance with the county's <br />personnel polices and pay classification plan, as approved by the County Board of <br />Commissioners. Documentation of such increases shall be made available to the <br />NCDOCCJPP upon request. <br /> <br />Contracts for Professional Services: The Grantee assures that in any NCDOCCJPP <br />program or project requiring the procurement of contractual services a competitive bidding <br />or competitive negotiation process will be used when appropriate and practical and when <br />required by law or by county policy. In all cases the Grantee shall secure the most cost- <br />effective manner of providing services. In the case where the county opts not to use a <br />competitive process and the cost of contractual services exceeds the range of typical rates for <br />such services in other counties, the NCDOCCJPP may require the county to make a request <br />for proposals or utilize competitive bidding before expending funds for contractual services. <br /> <br />Contracts shall contain information about the scope and costs of services to be rendered and <br />the number of persons to be served. The Grantee shall draft service contracts according to <br />CJPP guidelines for proposed contracts, and the Grantee shall have the responsibility for <br />securing from CJPP such guidelines before entering into contracts for services. <br /> <br />A copy of the proposed contract must be submitted for consideration during the <br />NCDOCCJPP review of the Grantee's plan or application. No funds may be expended <br />for contract agreements until such contracts are received and approved as a part of the <br />grant application process. <br /> <br />Insurance and Indemnification: Grant funds may not be committed for insurance or <br />indemnification expenses unless the Grantee's plan and application demonstrate that a) types <br />and extent and cost of coverage will be in accordance with local government policy and <br />sound business practice and b) costs will not be charged for contributions to a reserve for a <br />self-insurance program. Grant funds may not be requested by the Grantee if any <br />expenditures are to be made for insurance or indemnification costs for which the above <br /> <br />Page 8---July 1, 2004 to June 30, 2005 <br /> <br /> <br />