Laserfiche WebLink
Sublect: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedures: <br /> <br />Informal Bids <br /> <br />To provide a documented procedure for obtaining bids for purchases with an estimated expenditure of <br />less than $90,000 which are classified as "Informal Bids". <br /> <br />It is the policy of the County to obtain at least two (2), preferably three (3) informal bids for the purchase <br />of equipment and supplies estimated to cost from $5,000 to $89,999. North Carolina law does not state <br />that bids must be in writing, but it does state that a record must be kept of such bids. Although verbal <br />quotations may be obtained and noted, the policy of the County is to obtain written and signed <br />quotations when practical. It is the duty of the Purchasing Agent to obtain informal bids or to insure <br />that this function is performed. Informal bids may be awarded by the Purchasing Agent if funds for the <br />goods or services have been approved by the Board of Commissioners. A department that wishes to <br />obtain its own informal bids should contact the Purchasing Agent before the requests are sent to <br />prospective bidders. <br /> <br />A Request for Quotation form (See Appendix A) is used for obtaining informal bids on <br />purchases where advertising is not required. (This pertains to purchases under $90,000) <br /> <br />The Request for Quotation form is completed giving the following: <br /> 1. Requesting Department Name and Number <br /> 2. Current Date <br /> 3. Item Number <br /> 4. Quantity Needed <br /> 5. Detailed Description of Item(s) desired <br />A lead-time of ten (10) working days is suggested. <br /> <br />Upon receiving the quotations, they are tabulated. <br /> <br />Quotes are coordinated to ensure sufficient funds ~ should be available and then award is <br />made. <br /> <br />A Purchase Order is issued to cover the purchase. <br /> <br /> <br />