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Subject: <br /> <br />Purpose: <br /> <br />Policy: <br /> <br />Procedure: <br /> <br />Bid Opening Procedures <br /> <br />To set forth a uniform method of opening sealed bids. <br /> <br />It is the County's policy that all sealed bids (electronically received bids are not acceptable) for supplies, <br />materials, equipment and construction and repair be opened by the Purchasing Agent, or their designee, <br />at the exact time and date specified in the legal notice and on the bid request. The opening of a bid <br />without the bidder's permission prior to the bid opening date and time constitutes a misdemeanor. All <br />bids will be opened publicly and late bids will not be accepted and shall be returned to the sender <br />unopened. County policy requires that all bids be made on the forms provided by the County unless <br />instructed otherwise. All formal bids should be opened in the meeting room of the Board of <br />C~mmissioners; with the clock on the wall of this room being the "official clock". <br /> <br />Bids shall be opened beginning with the exact time, on the date and at the place specified in the <br />advertisement for bids and bid request. <br /> <br />Formal bids must be accompanied by a five percent (5%) bid deposit of cash, cashier's check or <br />bid bond (a bank check or bank treasurer's check shall be considered equal to the cashier's <br />check). Personal checks, company checks, money orders, etc. will not be accepted. This <br />requirement may be waived for Purchase Contracts at the discretion of Cabarrus County. <br /> <br />Bids without proper deposit or bond shall not be accepted. <br /> <br />If bids are for construction or repair work and the cost is estimated to be $300,000 or more, <br />three (3) bids m~t be received or the bids are not to be opened, but re-advertised. Following <br />re-advertisement, bids may be opened regardless of the quantity received. <br /> <br />All bids shall be opened publicly with bids tabulated and made avadable to interested parties. <br /> <br />It shall be a practice not to award any bid until the Purchasing Agent and/or interested <br />Department Head have had ample time to review each bid proposal, and the Board of <br />Commissioners have taken action as necessary. <br /> <br /> <br />