AG 2004 10 18 - Laserfiche WebLink

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Au~st 16, 2004 DRAFT Page 594 to the County mutt be subject to a written agreement that reasonably sets forth the responaibilities and rights of the parties to the agreement. "Consideration" includes but is not limited to; services, money, personal or real property and time donations-anything of value given by one or both parties to the other. 2.) Review and Approval. All County contracts must be reviewed or prepared by the County Attorney. This requirement may only be waived in writing by the County Attorney, County Manager or Deputy County Manager. 3. ) Mandatory Contract Terms. all County contracts: Certain standard terms must be included in (i) Pre-Audit Certificate. If the contract requires expenditure of County funds. it must be pre-audited and contain a pre-audit certification signed only by the County Finance Director or Deputy Finance Director. This clause shall read: "This instrument has been pre-audited in the manner required by the Local Government Budget and Fiscal Control Act." (ii) Non-appropriation Clause. Non-appropriation clauses must be included in. any County contract requiring expenditure of County funds and entered jnto for terms longer than the then current fiscal year. (iii) Insurance. Unless waived in writing by the County Manager, Deputy County Manager or Finance Director, in consultation with the County Attorney, all County contracts must include insurance provisions and certificates with minimum limits as follows: Coverac¡e Workers' Compensation Employers' Liability General Liability Minimum Limits $500,000 minimum; Statutory Limits Preferred $500,000 $1,000,000 per occurrence/ $2,000,000 aggregate $1,000,000 $1,000,000 per occurrence/$2,OOO,OOO aggregate Automobile Liability Professional Liability The County shall be named as an additional insured and it is required that coverage be plàced with an "AH rated insurance companies acceptable to the County. The contract should provide that the County must be added as an additional insured as evidenced by an endorsement attached to the insurance certificate. The contract must also provide that failure to include the required insurance certificates may be cause for contract rejection or termination. (iv) Signat~re Authority. All contracts must be signed by the correct party as indicated below, unless otherwise specifically authorized in writing by ~h" Board of Conunissioners ("BOCH) or County Manager. The BOC and the County Manager may periodically assign contract signing authority. The Contract Administrator and County Attorney will be notified in writing of any such assignment of authority. Contracts That Require Expenditure of County Funds/Receipt of Funds by County: Permitted Signatory Party Department Head County Manager Chairman Of JOC Aggregate Monetary Conunitment (Over the Entire Anticipated Contract) Up to $15,000.00 $15,001.00 to $50,000 above $50, 0.010.00 Levels Term of the Contracts That Do Not Require Expenditure of County Funds or Receipt of Funds: If the contract does not involve an expenditure of County funds or receipt of funds, the County may still be at financial risk and or have potential liability. Therefore, even if a' contract does not involve expenditure of County funds or receipt of funds, unless signature authority has been delegated in writing to a Department Head by the BOC or the County Manager, the contract must be signed by the Deputy County Manager, County Manager or Chairman of the BOC. CONTRACT PROCEDURES: a. ) The Department Head is responsible for notifying the Contract Administrator (appointed by the County Finance Director) of the need for a A. \ .1